Video index
Roll Call: 10 members present, 1 members absent, 0 members excused.
1. CALL TO ORDER - 6:30 P.M. - PMS CONFERENCE ROOM
President Eicher called the meeting to order at 6:30 p.m. in the Pelham Middle School Conference Room at 28 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE
MOTION was made by Mr. Cavanagh, seconded by Mr. Hearle and unanimously carried to go into executive session to discuss collective negotiations pursuant to Article 14 of the Civil Service Law; the financial and/or employment history of a particular person and/or corporation; and the record of a particular student.
3. MOTION TO RECESS
MOTION was made by Mr. Cavanagh, seconded by Mrs. Kiernan and unanimously carried to recess at 7:50 p.m., at which time the Board would reconvene in a public meeting.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN THE PMS LIBRARY
Motion to Approve to reconvene in a public meeting in the Pelham Middle School Library. Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve to reconvene in a public meeting in the Pelham Middle School Library. (Approved)
5. CALL TO ORDER - PELHAM MIDDLE SCHOOL LIBRARY - 8:00 P.M.
Mr. Eicher called the meeting to order at approximately 8:12 p.m. All stood for the Pledge of Allegiance. Dr. Arden reiterated the previously noted executive session motions. Approximately 46 staff and community members attended.
6. APPROVAL OF MINUTES
6.1 Motion to Approve Minutes of Regular Meeting of May 16, 2011
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Mr. Hearle.
Vote to Approve the following: (Approved)
6.2 Motion to Approve Minutes of Regular Meeting of June 6, 2011
With the consent of the Board, Mr. Eicher moved to Item 10.1 on the agenda.
10.1 Motion to Approve Schedule A - Certificated Staff
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Mr. Howard.
Vote to Approve the following: (Approved)
Dr. Lauro and the Board extended their congratulations to the new hires.
7. ADMINISTRATIVE AND COMMITTEE REPORT
7.1 Superintendent's End-of-Year Report
Dr. Lauro gave a summary version of his end-of-year report noting that the more detailed version would be up on the web site at a later date.
Mr. Eicher called for questions about the report. Hearing none, he moved forward on the agenda.
7.2 BOE Program Committee Report on College Counseling Program
Dr. Wilson, former Pelham Superintendent and educational consultant prepared this multi-page report for the BOE Program Committee and was in attendance to deliver the report to the Board as a whole tonight. Dr. Wilson’s report will be posted on the district web site as well. Dr. Wilson began with the background and purpose of the report, went on to address the work of the school guidance counselor and then also spoke about how our counselors advise our students. Briefly, Dr. Wilson covered local and national placement trends and also recent counseling improvements and areas of commendation. Finally, he gave a summary of key findings, listed recommendations and gave a conclusion to the report. Along with the report was a list of information resources and references.
Mr. Farrell, Director of Guidance, also made several remarks concerning how the research for this report was conducted. Mr. Cavanagh then spoke about how the Program Committee might like to proceed. Questions from the Board were then taken by Dr. Wilson and Mr. Farrell.
The Board also took comments from the public.
7.3 Board of Education Policy Committee Report
Dr. Arden reviewed policy series 1000, 2000 and 7000 and then called for questions from the Board. She went on to note the committee’s intention to forward the drafts to Erie 1 BOCES for a final review to be sure that we are in compliance with the law. The Board asked several questions and/or made comments to which Dr. Arden responded. Mr. Eicher thanked Dr. Arden for her hard work on this task.
7.4 Service Learning Plan Proposal
Dr. Lauro and the Board entered into a discussion about a service learning plan graduation requirement. Dr. Lauro said the Board might want to vote on this requirement at an upcoming meeting. Board suggestions regarding this requirement were: to have a follow-up/evaluation plan and report from either the administration or the Student Life Committee some time in March or April of 2012, and to include a waiver for students with a hardship.
8. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Mr. Eicher called for comments from the community. Several parents voiced their concerns regarding the transfer of teachers between the elementary schools.
With the consent of the Board, Mr. Eicher called for a brief break.
MOTION was made by Dr. Arden, seconded by Mrs. Kiernan and unanimously carried to reconvene the meeting at 11:22 p.m.
Mr. Tim Cassidy from the Friends of Pelham Sports gave the Board an update on the group's fundraising efforts. Mr. Eicher and the Board thanked Mr. Cassidy and extended their appreciation for all that they are doing.
9. FINANCIAL REPORTS AND MOTIONS
9.1 Motion to Accept Financial Reports for the Period Ending April 30, 2011
Motion to Approve the following: Moved by Mr. Howard, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.2 Motion to Accept Payment of Obligations
9.3 Motion to Approve Side Letter Agreement Between the Pelham Union Free School District and the Pelham Teachers' Association for Supplementary Title Positions
Motion to Approve the following: Moved by Dr. Arden, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.4 Motion to Approve Tax Certiorari Settlement Proceedings Associated with Getty Petroleum Marketing, Inc.; Mirro, LLC and Broadview Properties, LLC
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.5 Motion to Establish a Tax Certiorari Reserve Fund for the Fiscal Year Ending 2011 in an Amount Up to $1,354,987
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
9.6 Motion to Accept the Risk Assessment Update Report and Corrective Action Plan
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.7 Motion to Authorize the Use of the Employee Benefit Accrued Liability Reserve to Pay Contractual Employee Benefits Upon Termination of Service
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
9.8 Motion to Approve the Proposed Debt Service Fund Use Schedule for Fiscal Years Ending 2011 Through 2014
9.9 Resolution to Approve 2010-2011 Budget Transfers
9.10 Motion to Approve Contract with Educational Data Services, Inc.
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.10 to 9.14
Motion to Approve Moved by Mr. Howard, seconded by Mrs. Kiernan.
Vote to Approve (Approved) (Recorded at 03:26:26)
9.11 Motion to Extend Food Service Contract with Chartwells for the 2011-2012 School Year
9.12 Motion to Approve Contract Between Pelham Union Free School District and BOCES for 2011-2012 School Year
9.13 Motion to Approve Contract with Management Advisory Group Special Services, Inc.
9.14 Motion to Approve Contract with Symmetry Physical Therapy and Wellness, LLC
9.15 Motion to Approve Contract with Watsky Associates, Inc. to Perform Roof Consulting Services
9.16 Motion to Approve Contract with Daniel L. Duke at University of Virginia to Prepare for and Conduct a Workshop for Pelham Union Free School District Administrators in August 2011
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
9.17 Motion to Award Contract for Bid #10-7 Minor Masonry and Roof Repairs for the 2011-2012 School Year
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
9.18 Motion to Award Contract for Bid #13-1 Fire Alarm System Maintenance for the 2011-2012 School Year
9.19 Motion to Award Contract for Bid #12-2 Glass Replacement for the 2011-2012 School Year
9.20 Motion to Award Contract for Bid #12-3 Chain Link Fence Repair for the 2011-2012 School Year
9.21 Motion to Award Contract for Bid #12-4 Security Alarm Maintenance for the 2011-2012 School Year
9.22 Motion to Award Contract for Bid #12-5 Elevator Preventive Maintenance for the 2011-2012 School Year
9.23 Motion for Disposal of Library Books and Video Cassettes
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Mr. Hearle.
Vote to Approve the following: (Approved)
Mr. Rubbo, at the Board's suggestion, noted that the community can come look through the books. Anything left over will then be disposed.
9.24 Motion to Approve Revised 2010-2011 Tuition Rates for Out-of-District Special Education Students
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mr. Cavanagh.
Vote to Approve the following: (Approved)
9.25 Resolution to Commence an Impartial Hearing
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.26 Motion to Accept Donations
Motion to Approve the following: Moved by Mr. Howard, seconded by Mr. Hearle.
Vote to Approve the following: (Approved)
10. ADMINISTRATIVE MOTIONS
10.2 Motion to Approve Schedule B - Extra Duty Appointments
Motion to Approve the following, Items 1 through 4 - strike Item 5: Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve the following, Items 1 through 4 - strike Item 5: (Approved)
10.3 Motion to Approve Schedule C - Non-Instructional Staff and Teaching Assistants
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
10.4 Motion to Approve Schedule D - Committee on Special Education
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
11. NEW BUSINESS
Mr. Eicher and the Board agreed that they will need to schedule an extra meeting, before the end of the month.
Mr. Eicher also announced that this evning was Mr. Howard's final meeting of service on the Board and thanked him for his hard work. Mr. Howard said that it has been an honor an a pleasure to serve these last three years and to learn so much about our schools.
12. ADJOURN
Motion to Approve to adjourn the meeting at approximately 12:08 am. Moved by Mr. Howard, seconded by Mrs. Kiernan.
Vote to Approve to adjourn the meeting at approximately 12:08 am. (Approved)
Jun 20, 2011 Regular Board of Education Meeting
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Roll Call: 10 members present, 1 members absent, 0 members excused.
1. CALL TO ORDER - 6:30 P.M. - PMS CONFERENCE ROOM
President Eicher called the meeting to order at 6:30 p.m. in the Pelham Middle School Conference Room at 28 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE
MOTION was made by Mr. Cavanagh, seconded by Mr. Hearle and unanimously carried to go into executive session to discuss collective negotiations pursuant to Article 14 of the Civil Service Law; the financial and/or employment history of a particular person and/or corporation; and the record of a particular student.
3. MOTION TO RECESS
MOTION was made by Mr. Cavanagh, seconded by Mrs. Kiernan and unanimously carried to recess at 7:50 p.m., at which time the Board would reconvene in a public meeting.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN THE PMS LIBRARY
Motion to Approve to reconvene in a public meeting in the Pelham Middle School Library. Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve to reconvene in a public meeting in the Pelham Middle School Library. (Approved)
5. CALL TO ORDER - PELHAM MIDDLE SCHOOL LIBRARY - 8:00 P.M.
Mr. Eicher called the meeting to order at approximately 8:12 p.m. All stood for the Pledge of Allegiance. Dr. Arden reiterated the previously noted executive session motions. Approximately 46 staff and community members attended.
6. APPROVAL OF MINUTES
6.1 Motion to Approve Minutes of Regular Meeting of May 16, 2011
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Mr. Hearle.
Vote to Approve the following: (Approved)
6.2 Motion to Approve Minutes of Regular Meeting of June 6, 2011
With the consent of the Board, Mr. Eicher moved to Item 10.1 on the agenda.
10.1 Motion to Approve Schedule A - Certificated Staff
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Mr. Howard.
Vote to Approve the following: (Approved)
Dr. Lauro and the Board extended their congratulations to the new hires.
7. ADMINISTRATIVE AND COMMITTEE REPORT
7.1 Superintendent's End-of-Year Report
Dr. Lauro gave a summary version of his end-of-year report noting that the more detailed version would be up on the web site at a later date.
Mr. Eicher called for questions about the report. Hearing none, he moved forward on the agenda.
7.2 BOE Program Committee Report on College Counseling Program
Dr. Wilson, former Pelham Superintendent and educational consultant prepared this multi-page report for the BOE Program Committee and was in attendance to deliver the report to the Board as a whole tonight. Dr. Wilson’s report will be posted on the district web site as well. Dr. Wilson began with the background and purpose of the report, went on to address the work of the school guidance counselor and then also spoke about how our counselors advise our students. Briefly, Dr. Wilson covered local and national placement trends and also recent counseling improvements and areas of commendation. Finally, he gave a summary of key findings, listed recommendations and gave a conclusion to the report. Along with the report was a list of information resources and references.
Mr. Farrell, Director of Guidance, also made several remarks concerning how the research for this report was conducted. Mr. Cavanagh then spoke about how the Program Committee might like to proceed. Questions from the Board were then taken by Dr. Wilson and Mr. Farrell.
The Board also took comments from the public.
7.3 Board of Education Policy Committee Report
Dr. Arden reviewed policy series 1000, 2000 and 7000 and then called for questions from the Board. She went on to note the committee’s intention to forward the drafts to Erie 1 BOCES for a final review to be sure that we are in compliance with the law. The Board asked several questions and/or made comments to which Dr. Arden responded. Mr. Eicher thanked Dr. Arden for her hard work on this task.
7.4 Service Learning Plan Proposal
Dr. Lauro and the Board entered into a discussion about a service learning plan graduation requirement. Dr. Lauro said the Board might want to vote on this requirement at an upcoming meeting. Board suggestions regarding this requirement were: to have a follow-up/evaluation plan and report from either the administration or the Student Life Committee some time in March or April of 2012, and to include a waiver for students with a hardship.
8. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Mr. Eicher called for comments from the community. Several parents voiced their concerns regarding the transfer of teachers between the elementary schools.
With the consent of the Board, Mr. Eicher called for a brief break.
MOTION was made by Dr. Arden, seconded by Mrs. Kiernan and unanimously carried to reconvene the meeting at 11:22 p.m.
Mr. Tim Cassidy from the Friends of Pelham Sports gave the Board an update on the group's fundraising efforts. Mr. Eicher and the Board thanked Mr. Cassidy and extended their appreciation for all that they are doing.
9. FINANCIAL REPORTS AND MOTIONS
9.1 Motion to Accept Financial Reports for the Period Ending April 30, 2011
Motion to Approve the following: Moved by Mr. Howard, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.2 Motion to Accept Payment of Obligations
9.3 Motion to Approve Side Letter Agreement Between the Pelham Union Free School District and the Pelham Teachers' Association for Supplementary Title Positions
Motion to Approve the following: Moved by Dr. Arden, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.4 Motion to Approve Tax Certiorari Settlement Proceedings Associated with Getty Petroleum Marketing, Inc.; Mirro, LLC and Broadview Properties, LLC
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.5 Motion to Establish a Tax Certiorari Reserve Fund for the Fiscal Year Ending 2011 in an Amount Up to $1,354,987
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
9.6 Motion to Accept the Risk Assessment Update Report and Corrective Action Plan
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.7 Motion to Authorize the Use of the Employee Benefit Accrued Liability Reserve to Pay Contractual Employee Benefits Upon Termination of Service
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
9.8 Motion to Approve the Proposed Debt Service Fund Use Schedule for Fiscal Years Ending 2011 Through 2014
9.9 Resolution to Approve 2010-2011 Budget Transfers
9.10 Motion to Approve Contract with Educational Data Services, Inc.
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.10 to 9.14
Motion to Approve Moved by Mr. Howard, seconded by Mrs. Kiernan.
Vote to Approve (Approved) (Recorded at 03:26:26)
9.11 Motion to Extend Food Service Contract with Chartwells for the 2011-2012 School Year
9.12 Motion to Approve Contract Between Pelham Union Free School District and BOCES for 2011-2012 School Year
9.13 Motion to Approve Contract with Management Advisory Group Special Services, Inc.
9.14 Motion to Approve Contract with Symmetry Physical Therapy and Wellness, LLC
9.15 Motion to Approve Contract with Watsky Associates, Inc. to Perform Roof Consulting Services
9.16 Motion to Approve Contract with Daniel L. Duke at University of Virginia to Prepare for and Conduct a Workshop for Pelham Union Free School District Administrators in August 2011
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
9.17 Motion to Award Contract for Bid #10-7 Minor Masonry and Roof Repairs for the 2011-2012 School Year
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
9.18 Motion to Award Contract for Bid #13-1 Fire Alarm System Maintenance for the 2011-2012 School Year
9.19 Motion to Award Contract for Bid #12-2 Glass Replacement for the 2011-2012 School Year
9.20 Motion to Award Contract for Bid #12-3 Chain Link Fence Repair for the 2011-2012 School Year
9.21 Motion to Award Contract for Bid #12-4 Security Alarm Maintenance for the 2011-2012 School Year
9.22 Motion to Award Contract for Bid #12-5 Elevator Preventive Maintenance for the 2011-2012 School Year
9.23 Motion for Disposal of Library Books and Video Cassettes
Motion to Approve the following: Moved by Mrs. Kiernan, seconded by Mr. Hearle.
Vote to Approve the following: (Approved)
Mr. Rubbo, at the Board's suggestion, noted that the community can come look through the books. Anything left over will then be disposed.
9.24 Motion to Approve Revised 2010-2011 Tuition Rates for Out-of-District Special Education Students
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mr. Cavanagh.
Vote to Approve the following: (Approved)
9.25 Resolution to Commence an Impartial Hearing
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
9.26 Motion to Accept Donations
Motion to Approve the following: Moved by Mr. Howard, seconded by Mr. Hearle.
Vote to Approve the following: (Approved)
10. ADMINISTRATIVE MOTIONS
10.2 Motion to Approve Schedule B - Extra Duty Appointments
Motion to Approve the following, Items 1 through 4 - strike Item 5: Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve the following, Items 1 through 4 - strike Item 5: (Approved)
10.3 Motion to Approve Schedule C - Non-Instructional Staff and Teaching Assistants
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
10.4 Motion to Approve Schedule D - Committee on Special Education
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Kiernan.
Vote to Approve the following: (Approved)
11. NEW BUSINESS
Mr. Eicher and the Board agreed that they will need to schedule an extra meeting, before the end of the month.
Mr. Eicher also announced that this evning was Mr. Howard's final meeting of service on the Board and thanked him for his hard work. Mr. Howard said that it has been an honor an a pleasure to serve these last three years and to learn so much about our schools.
12. ADJOURN
Motion to Approve to adjourn the meeting at approximately 12:08 am. Moved by Mr. Howard, seconded by Mrs. Kiernan.
Vote to Approve to adjourn the meeting at approximately 12:08 am. (Approved)
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