Video index

1. Call to Order - 7:00 p.m.

1.1 Call to Order

1.2 Proposed Executive Session Subject to Board Approval

1.3 Motion to Recess

2. Public Session - 8:15 p.m.

2.1 Motion to Reconvene in a Public Meeting in the PMS Gym

2.2 Call to Order

2.3 Pledge of Allegiance

2.4 Reiteration of Executive Session Motions

2.5 Opening Remarks

3. Approval of Minutes

3.1 Minutes - Regular Meeting - Adoption of BOE/Superintendent Goals, BOE Committees, BOE Meeting Dates - 9.23.20

4. Administrative and Committee Reports

4.1 Superintendent's Report

4.2 Board of Education Committee Reports

4.3 Assistant Superintendent's Update on Authentic Learning

4.4 Assistant Superintendent's Update on The Whole Child

4.5 Assistant Superintendent's Update on Finance and Facilities

5. Financial Reports and Motions

Items 5.1 & 5.2

5.1 Motion to Accept Treasurer's Report for the Period Ending July 2020

5.2 Motion to Accept Treasurer's Report for the Period Ending August 2020

Items 5.3 & 5.4

5.3 Motion to Accept Independent Auditors' Reports

5.4 Motion To Approve District Corrective Action Plan In Response To Independent Auditors’ Report On Communication Of Internal Control Matters Identified In The Audit To Those Charged With Governance And Management

Items 5.5 - 5.15

5.5 Motion to Accept Notification of Change Order Numbers PC-01 and PC-02 for Plumbing for the Hutchinson Elementary New Construction Project

5.6 Motion to Approve Change Order #GC-04 for General Construction for the Hutchinson Elementary New Construction Project

5.7 Motion to Accept Notification of Change Order Numbers GC-05,GC-06, GC-07, GC-08 and GC-09 for the Hutchinson Elementary New Construction Project

5.8 Motion to Accept Notification of Change Order Number GC-01 for General Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.9 Motion to Accept Notification of Change Order Number EC-001 for Electrical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.10 Motion to Accept Notification of Change Order Number MC-001 for Mechanical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.11 Motion to Accept Notification of Change Order Number PC-001 for Plumbing Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.12 Motion to Accept Notification of Change Order Number M2-001 for the General Construction Contract #2 for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.13 Motion to Reject Bid #8 as bid on August 25, 2020 -Portable Tent Rental

5.14 Resolution to Appoint Hearing Officer

5.15 Motion to Dispose of Equipment

6. Policy Monitoring & Governance

6.1 Policy - School Closures in the Event of Extreme Heat (Third Reading)

7. Superintendent's Personnel Recommendations

7.1 Motion to Approve Schedule A - Instructional

7.2 Motion to Approve Schedule B - Annual Appointments 2020-21

7.3 Motion to Approve Schedule C- Instructional

7.4 Motion to Approve Schedule C- Non-Instructional Staff

8. Pupil Personnel Services

8.1 Motion to Approve Schedule D - Committee on Special Education (Confidential)

9. New Business

9.1 New Business

Items 10 & 11

10. Communications and Comments from the Public

11. Adjournment of Meeting

Oct 07, 2020 October 7, 2020 - Regular Meeting

Full agenda
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1. Call to Order - 7:00 p.m.

1.1 Call to Order

1.2 Proposed Executive Session Subject to Board Approval

1.3 Motion to Recess

2. Public Session - 8:15 p.m.

2.1 Motion to Reconvene in a Public Meeting in the PMS Gym

2.2 Call to Order

2.3 Pledge of Allegiance

2.4 Reiteration of Executive Session Motions

2.5 Opening Remarks

3. Approval of Minutes

3.1 Minutes - Regular Meeting - Adoption of BOE/Superintendent Goals, BOE Committees, BOE Meeting Dates - 9.23.20

4. Administrative and Committee Reports

4.1 Superintendent's Report

4.2 Board of Education Committee Reports

4.3 Assistant Superintendent's Update on Authentic Learning

4.4 Assistant Superintendent's Update on The Whole Child

4.5 Assistant Superintendent's Update on Finance and Facilities

5. Financial Reports and Motions

Items 5.1 & 5.2

5.1 Motion to Accept Treasurer's Report for the Period Ending July 2020

5.2 Motion to Accept Treasurer's Report for the Period Ending August 2020

Items 5.3 & 5.4

5.3 Motion to Accept Independent Auditors' Reports

5.4 Motion To Approve District Corrective Action Plan In Response To Independent Auditors’ Report On Communication Of Internal Control Matters Identified In The Audit To Those Charged With Governance And Management

Items 5.5 - 5.15

5.5 Motion to Accept Notification of Change Order Numbers PC-01 and PC-02 for Plumbing for the Hutchinson Elementary New Construction Project

5.6 Motion to Approve Change Order #GC-04 for General Construction for the Hutchinson Elementary New Construction Project

5.7 Motion to Accept Notification of Change Order Numbers GC-05,GC-06, GC-07, GC-08 and GC-09 for the Hutchinson Elementary New Construction Project

5.8 Motion to Accept Notification of Change Order Number GC-01 for General Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.9 Motion to Accept Notification of Change Order Number EC-001 for Electrical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.10 Motion to Accept Notification of Change Order Number MC-001 for Mechanical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.11 Motion to Accept Notification of Change Order Number PC-001 for Plumbing Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.12 Motion to Accept Notification of Change Order Number M2-001 for the General Construction Contract #2 for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.13 Motion to Reject Bid #8 as bid on August 25, 2020 -Portable Tent Rental

5.14 Resolution to Appoint Hearing Officer

5.15 Motion to Dispose of Equipment

6. Policy Monitoring & Governance

6.1 Policy - School Closures in the Event of Extreme Heat (Third Reading)

7. Superintendent's Personnel Recommendations

7.1 Motion to Approve Schedule A - Instructional

7.2 Motion to Approve Schedule B - Annual Appointments 2020-21

7.3 Motion to Approve Schedule C- Instructional

7.4 Motion to Approve Schedule C- Non-Instructional Staff

8. Pupil Personnel Services

8.1 Motion to Approve Schedule D - Committee on Special Education (Confidential)

1.1 Call to Order

1.2 Proposed Executive Session Subject to Board Approval

1.3 Motion to Recess

2.1 Motion to Reconvene in a Public Meeting in the PMS Gym

2.2 Call to Order

2.3 Pledge of Allegiance

2.4 Reiteration of Executive Session Motions

2.5 Opening Remarks

3.1 Minutes - Regular Meeting - Adoption of BOE/Superintendent Goals, BOE Committees, BOE Meeting Dates - 9.23.20

4. Administrative and Committee Reports

5. Financial Reports and Motions

5.1 Motion to Accept Treasurer's Report for the Period Ending July 2020

5.2 Motion to Accept Treasurer's Report for the Period Ending August 2020

5.3 Motion to Accept Independent Auditors' Reports

5.4 Motion To Approve District Corrective Action Plan In Response To Independent Auditors’ Report On Communication Of Internal Control Matters Identified In The Audit To Those Charged With Governance And Management

5.5 Motion to Accept Notification of Change Order Numbers PC-01 and PC-02 for Plumbing for the Hutchinson Elementary New Construction Project

5.6 Motion to Approve Change Order #GC-04 for General Construction for the Hutchinson Elementary New Construction Project

5.7 Motion to Accept Notification of Change Order Numbers GC-05,GC-06, GC-07, GC-08 and GC-09 for the Hutchinson Elementary New Construction Project

5.8 Motion to Accept Notification of Change Order Number GC-01 for General Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.9 Motion to Accept Notification of Change Order Number EC-001 for Electrical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.10 Motion to Accept Notification of Change Order Number MC-001 for Mechanical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.11 Motion to Accept Notification of Change Order Number PC-001 for Plumbing Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.12 Motion to Accept Notification of Change Order Number M2-001 for the General Construction Contract #2 for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.13 Motion to Reject Bid #8 as bid on August 25, 2020 -Portable Tent Rental

5.14 Resolution to Appoint Hearing Officer

5.15 Motion to Dispose of Equipment

6.1 Policy - School Closures in the Event of Extreme Heat (Third Reading)

7.1 Motion to Approve Schedule A - Instructional

7.2 Motion to Approve Schedule B - Annual Appointments 2020-21

7.3 Motion to Approve Schedule C- Instructional

7.4 Motion to Approve Schedule C- Non-Instructional Staff

8.1 Motion to Approve Schedule D - Committee on Special Education (Confidential)

9.1 New Business

10. Communications and Comments from the Public

11. Adjournment of Meeting

Oct 07, 2020 October 7, 2020 - Regular Meeting

1.1 Call to Order

1.2 Proposed Executive Session Subject to Board Approval

1.3 Motion to Recess

2.1 Motion to Reconvene in a Public Meeting in the PMS Gym

2.2 Call to Order

2.3 Pledge of Allegiance

2.4 Reiteration of Executive Session Motions

2.5 Opening Remarks

3.1 Minutes - Regular Meeting - Adoption of BOE/Superintendent Goals, BOE Committees, BOE Meeting Dates - 9.23.20

4. Administrative and Committee Reports

5. Financial Reports and Motions

5.1 Motion to Accept Treasurer's Report for the Period Ending July 2020

5.2 Motion to Accept Treasurer's Report for the Period Ending August 2020

5.3 Motion to Accept Independent Auditors' Reports

5.4 Motion To Approve District Corrective Action Plan In Response To Independent Auditors’ Report On Communication Of Internal Control Matters Identified In The Audit To Those Charged With Governance And Management

5.5 Motion to Accept Notification of Change Order Numbers PC-01 and PC-02 for Plumbing for the Hutchinson Elementary New Construction Project

5.6 Motion to Approve Change Order #GC-04 for General Construction for the Hutchinson Elementary New Construction Project

5.7 Motion to Accept Notification of Change Order Numbers GC-05,GC-06, GC-07, GC-08 and GC-09 for the Hutchinson Elementary New Construction Project

5.8 Motion to Accept Notification of Change Order Number GC-01 for General Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.9 Motion to Accept Notification of Change Order Number EC-001 for Electrical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.10 Motion to Accept Notification of Change Order Number MC-001 for Mechanical Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.11 Motion to Accept Notification of Change Order Number PC-001 for Plumbing Construction for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.12 Motion to Accept Notification of Change Order Number M2-001 for the General Construction Contract #2 for the Pelham Memorial High School/Pelham Middle School Alterations and Roof Repair Project

5.13 Motion to Reject Bid #8 as bid on August 25, 2020 -Portable Tent Rental

5.14 Resolution to Appoint Hearing Officer

5.15 Motion to Dispose of Equipment

6.1 Policy - School Closures in the Event of Extreme Heat (Third Reading)

7.1 Motion to Approve Schedule A - Instructional

7.2 Motion to Approve Schedule B - Annual Appointments 2020-21

7.3 Motion to Approve Schedule C- Instructional

7.4 Motion to Approve Schedule C- Non-Instructional Staff

8.1 Motion to Approve Schedule D - Committee on Special Education (Confidential)

9.1 New Business

10. Communications and Comments from the Public

11. Adjournment of Meeting

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