MOTION was made by Mr. Cavanagh, seconded by Mrs. Kiernan and unanimously approved to go into executive session to discuss matters pertaining to the financial, crecit and/or employment history of a particular person or corporation.

3. MOTION TO RECESS

MOTION was made by Dr. Arden, seconded by Ms. O'Leary, and unanimously approved to recess at 7:55 p.m., at which time the Board would reconvene in a public meeting in the Pelham Middle School Library.

4. MOTION TO RECONVENE IN PUBLIC MEETING (BY DISTRICT CLERK) - PMS LIBRARY AT 8:00 P.M.

Mrs. Pollock, District Clerk, called for a motion to reconvene in a public meeting. MOTION was made by Mr. Eicher, seconded by Dr. Arden and unanimously approved. Mrs. Pollock welcomed everyone to the annual organizational meeting for the 2010-2011 school year. All stood for the Pledge of Allegiance. The executive session motions were reiterated. Approximately 22 community members and staff were in attendance.

9. BOARD ACTION AND DISCUSSION ITEMS

9.1 District Clerk and District Treasurer

9.1.1. RESOLVED, that Stephanie A. Pollock be reappointed District Clerk.

9.1.2. RESOLVED, that Deirdre Guilfoyle be appointed Deputy District Clerk to serve only in the absence or disability of the District Clerk

9.1.3. RESOLVED, that Richard Crompton be reappointed District Treasurer and that he be authorized to sign checks on behalf of the District.

9.1.4. RESOLVED, that Rosemary Matthews be appointed Deputy District Treasurer to serve only in the absence or disability of the District Treasurer.

9.2 School Attorney, Auditor, Physician and Public Information Officer

9.2.1. RESOLVED, that the firm of Keane and Beane, PC serve as Counsel for the District at a yearly retainer of $32,000. Hourly services for non-retainer work will be $210. Negotiation services utilizing senior partners will be $240 per hour; other attorneys will be $210 per hour.

9.2.2. RESOLVED, that the firm of Cullen and Danowski, LLP be appointed as Internal Auditor.

9.2.3. RESOLVED, that Dr. Alain A. LeGuillou be reappointed as School Physician at the yearly rate of $23,860.

9.2.4. RESOLVED, that Angela Iadavaia Cox be reappointed as Public Information Officer.

9.3 Designations and Authorizations

9.3.1. RESOLVED, that the District Treasurer be bonded for $1,500,000.

9.3.2. RESOLVED, that the Surety Bonds* for the following be established:

9.3.3. RESOLVED, that Assistant Superintendent for Business be reappointed as Purchasing Agent.

9.3.4. RESOLVED, that the Superintendent of Schools be appointed Deputy Purchasing Agent.

9.3.5. RESOLVED, that the mileage reimbursement rate for employees will be $0.50.

9.3.6. RESOLVED, that the District's funds be deposited with:

J. P. Morgan Chase Bank of America CLASS TD Bank Capital One Bank

9.3.7. RESOLVED, that The Journal News and The Pelham Weekly be designated as the official newspapers for the District.

9.3.8. RESOLVED, that Tobin & Company Certified Public Accountants, PC be reappointed Claims Auditor at a rate of $85.00 per hour.

9.3.9. RESOLVED, that the Superintendent of Schools be authorized to establish a Petty Cash Fund in accordance with Section 170.2(b) of the Commissioner's Regulations. Specifically, $1,000 to be apportioned to Central Administration and that the Secretary to the Assistant Superintendent for Curriculum, Instruction and Personnel be appointed custodian of the fund.

9.3.10. RESOLVED, that the Superintendent of Schools be authorized to request renewals of Federal, State and other grants, and new Federal, State and other grants with Board notification.

9.3.11. RESOLVED, that the Assistant Superintendent for Curriculum, Instruction and Personnel be authorized to make final determinations regarding student residency status as part of the registration process.

9.3.12. RESOLVED that the Assistant Superintendent for Curriculum, Instruction and Personnel be appointed as Copyright Officer for the 2010-2011 school year.

9.3.13. RESOLVED, that the Assistant Superintendent for Business be appointed Records Retention and Disposition Officer.

9.3.14. RESOLVED that the Assistant Superintendent for Business be appointed Records Management Officer.

9.3.15. RESOLVED, that the District Clerk be reappointed as Records Access Officer (Freedom of Information Officer).

9.3.16. RESOLVED, that the Superintendent of Schools be designated as Records Appeal Officer.

9.3.17. RESOLVED, that the Director of Facilities be designated Emergency Coordinator and that the Assistant Superintendent for Business be designated Alternate Emergency Coordinator.

9.3.18. RESOLVED, that the Director of Facilities be reappointed as District AHERA/SASA designee.

9.3.19. RESOLVED, that the Assistant Superintendent for Pupil Personnel Services and the Director of Guidance Services be appointed Title VII/Title IX Coordinators.

9.3.20. RESOLVED, that the Assistant Superintendent for Curriculum, Instruction and Personnel be appointed Title VI (Civil Rights) Compliance Officer.

9.3.21. RESOLVED, that the Director of Guidance Services, be appointed Homeless Liaison pursuant to the No Child Left Behind Act.

9.3.22. RESOLVED, that the Superintendent of Schools be authorized to approve or disapprove staff vacation days, personal days, professional and visitation days, conferences, and travel as indicated in contractual agreements, Board of Education policy, and as provided for in the budget.

9.3.23. RESOLVED, that in accordance with Section 170.2(1) of the Commissioner's Regulations, the Board of Education of Pelham Union Free School District authorizes the Superintendent to transfer funds between budget categories provided the aggregate of transfers in the affected category to date, including the proposed transfer, does not exceed $25,000. A proposed individual transfer of funds between budget categories in excess of $25,000 or a proposed transfer which when added to previously approved transfers, if any, in such budget category, results in an aggregate of transfer in excess of $25,000 shall be subject to the approval of the Board of Education.

9.3.24. RESOLVED that the District Treasurer be authorized to make payment of wages to all personnel in the school district in accordance with Board approved and/or contracted amounts to make necessary deductions as prescribed by Law and/or agreement and that the Assistant Superintendent for Business be authorized to review all payments of wages.

9.3.25. RESOLVED, that the President of the Board of Education or the Superintendent of Schools be authorized to sign contracts for health services for Pelham students attending non-public schools in neighboring districts.

9.3.26. RESOLVED, that all existing policies, rules, bylaws and directives in force during the 2009-2010 school year are continued in full force and effect during the 2010-2011 school year or until amended, changed or deleted.

9.3.27. RESOLVED that the President, or in his/her absence, the Vice President, be authorized to sign all necessary papers or reports.

9.3.28. RESOLVED, that the Superintendent or his designee be appointed Student Disciplinary Hearing Officer.

9.3.29. RESOLVED, that the Assistant Superintendent for Business be reappointed as Trustee for the State Wide Schools Health Insurance Consortium effective July 1, 2010.

9.3.30. RESOLVED, that Miriam Lovett be reappointed as Transportation Coordinator.

9.3.31. RESOLVED, that monthly cell phone reimbursements of $39.99 shall be allowed to district personnel during the 2010-2011 school year, as listed:

9.3.32. RESOLVED, to Approve Supplemental Defense and Indemnification Resolution

9.3.33. RESOLVED, future Board Meeting dates are set as follows:

9.3.34. RESOLVED, Salary of Payments for 2010-2011 school year in accordance with District Agreements with Employee Groups.

9.3.35. RESOLVED, that the Board of Education authorize the following rates for per diem substitute employees:

9.3.36. RESOLVED that the student regular tuition rate for the 2010-2011 school year for out-of-district residents be set at $14,876 and $49,598 for out-of-district Special Education residents or as indicated by Board of Education policy or contract.

9.3.37. RESOLVED that the Assistant Superintendent for Business be the designee for determining decisions regarding retroactive retirement system memberships.

9.3.38. RESOLVED, that the Assistant Superintendent for Business be appointed the Section 125 (Cafeteria Benefits) Plan Administrator in a Non-Fiduciary Capacity

9.4 RESOLVED, to approve the following financial designations for the 2010-2011 school year:

10. MOTION TO APPROVE COMMITTEE ON SPECIAL EDUCATION (CSE) MEMBERS AND COMMITTEE ON PRESCHOOL SPECIAL EDUCATION (CPSE) MEMBERS

10.1 Appointment of Committee on Special Education

10.2 Appointment of Committee on Preschool Special Education (CPSE)

10.3 Impartial Hearing Officer Identification

10.4 Appointment of a Surrogate Parent

10.5 Motion to Approve Instructional Support Team Chairpeople for the 2010-2011 School Year

10.6 Referrals to The Committee on Special Education

10.7 Motion to Appoint Section 504/Title II ADA Coordinator

10.8 Motion to Approve Appointment Section 504 Committee

11. MOTION TO ADJOURN ORGANIZATIONAL MEETING

1. CALL TO ORDER

2. ADMINISTRATIVE REPORTS AND DISCUSSION ITEMS

3. APPROVAL OF MINUTES

3.1. Motion to Approve Minutes of Special Meeting of June 3, 2010

3.2. Motion to Approve Minutes of Special Meeting of June 14, 2010

3.3. Motion to Approve Minutes of Regular Meeting of June 21, 2010

4. FINANCIAL MOTIONS

4.1. Motion to Accept Financial Report for the Period Ending June 30, 2010

4.2. Motion to Accept Payment of Obligation

4.3. Motion to Approve Free and Reduced Price Meals

4.4. Motion to Approve the Amount to Be Raised By Taxes for the 2010-2011 School Year

4.5. Motion to Accept the Risk Assessment Update Report and the Agreed-Upon-Procedures

4.6. Motion to Accept the Risk Assessment Update Report and the Agreed-Upon-Procedures for Payroll

4.7. Motion to Increase the General Fund Expenditure Budget

4.8. Motion to Approve Agreement for Graphic Design Services

4.9. Motion to Approve Contract for Special Counsel Services in Tax Certiorari Matters to Keane & Beane, PC

Motion to Approve Moved by Mr. Cavanagh, seconded by Mrs. Kiernan.

Vote to Approve (Approved) (Recorded at 00:05:33)

4.10. Motion to Accept Donations

Motion to Approve Moved by Mr. Cavanagh, seconded by Mrs. Kiernan.

Vote to Approve (Approved) (Recorded at 00:23:07)

Mr. Art Scinta and Mrs. Rosemary Hays, representing the Pelham Preservation Society, explained what could be involved in this project.

The Board thanked the Preservation Society. Dennis said Rededication on homecoming weekend - October 2nd.

4.11. Motion to Appoint Teresa Belmont to Provide Physical Therapy Services for the 2010-2011 School Year

Motion to Approve Moved by Mrs. Kiernan, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:23:45)

4.12. Motion to Appoint Paola Sciortino to Provide Occupational Therapy Services for the 2010-2011 School Year

Motion to Approve Moved by Mr. Cavanagh, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:25:51)

4.13. Motion to Award Contract No. 10-1 - Siwanoy Elementary School Seating Area

Motion to Approve Moved by Mr. Cavanagh, seconded by Mrs. Kiernan.

Vote to Approve (Approved) (Recorded at 00:28:50)

4.14. Motion for Disposal of Computer Equipment, Textbooks and Furniture

Motion to Approve Moved by Mrs. Kiernan, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:30:33)

5. ADMINISTRATIVE MOTIONS

5.1. Motion to Approve Schedule A - Certificated Staff

Motion to Approve Moved by Mrs. Kiernan, seconded by Mr. Howard.

Vote to Approve (Approved) (Recorded at 00:34:35)

Dr. Lauro Item #4 Resignation of Susan Hughes for the purposes of retirement as of July 12,, 2010 Dr. Lauro read the letter into the record. Mr. Cavanagh wished her well.. She has been a valued member of the teaching staff for many years. She will be missed.

5.2. Motion to Approve Schedule B - Extra Duty Appointments

Motion to Approve Moved by Dr. Arden, seconded by Mr. Howard.

Vote to Approve (Approved) (Recorded at 00:36:27)

5.3. Motion to Approve Schedule C - Non-Instructional Staff and Teaching Assistants

Motion to Approve Moved by Mrs. Kiernan, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:40:14)

5.4. Motion to Approve Schedule D - Committee on Special Education

Motion to Approve Moved by Mr. Howard, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:41:17)

6. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC

hearing none Mr. Eicher

7. NEW BUSINESS

DL - summarized his meeting earlier today with the commissioner (see DL memo). Re raising the cut score from 650 to 675 on the regents. it will have more students not meeting levels 3 and 4. Dr. Arden - what about the strategic plan. DL will report to BOE on Setp 1. Bob, - thatnked boe for their confidence.

8. ADJOURN

4.3 A. Free Meals and (for Milk Only schools) Free Milk To serve meals at no charge to children from families approved by the SFA and whose income is at or below the income levels for free meals and milk listed on the annual income eligibility guidelines, or to children from food stamp households, Temporary Assistance to Needy Families (TANF) households, households participating in the Food Distribution Program on Indian Reservations (FDPIR) that provide a case number, or households that provide a Direct Certification letter from the NYS Office of Temporary and Disability Assistance.

B. Reduced Price Meals To serve lunch at a reduced price of $.25 or less, and breakfast at a reduced price of $.25 or less, to children from families approved by the SFA whose income is within the range of the annual income eligibility guidelines for reduced price meals.

C. Special Conditions To serve free or reduced price meals to foster children in cases where the court or welfare agency is legally responsible for the child and the annual personal income of the child is not above the income for free or reduced price meals of a one-member family.

D. Non-Discrimination

1. That there will be no physical segregation of, or any other discrimination against, any child because of his/her inability to pay the full price of the meal. The names of children eligible to receive free or reduced price meals shall not be published, posted, or announced in any manner, and there shall be no overt identification of any such children by use of special tokens or tickets, or by any other means. Further assurance is given that children eligible for free or reduced price meals shall not be required to:

2. That in the operation of Child Nutrition Programs, no child shall be discriminated against because of his or her race, gender or sexual orientation, age, color, national origin, or physical or mental handicap.

E. Hearing Procedures To establish and use a fair hearing procedure in cases of appeal by parents of the school's decision on applications and in cases where the school official challenges the correctness of information contained in an application or of the continued eligibility of any child for a free or reduced price meal. During appeal, hearing, and disposition of the case, the child will receive free or reduced price meals.

1. A simple, publicly announced method for making an oral or written request for a hearing;

2. An opportunity to be assisted or represented by an attorney or other person in presenting its appeal;

3. An opportunity to examine, prior to and during the hearing, the documents and records presented to support the decision under appeal;

4. That the hearing shall be held with reasonable promptness and convenience and that adequate notice shall be given as to the time and place of the hearing.

5. An opportunity to present oral or documentary evidence and arguments supporting its position;

6. An opportunity to question or refute any testimony or other evidence and to confront and cross-examine any adverse witnesses;

7. That the hearing shall be conducted and the decision made by a hearing official who did not participate in making the decision under appeal or in any previous conference;

8. That the decision of the hearing official, who may not be the same person as the reviewing and/or the verification official, shall be based on the oral and documentary evidence presented at the hearing and made a part of the hearing record;

9. That the parties concerned and their designated representative shall be notified in writing of the decision of the hearing official;

10. That a written record shall be prepared with respect to each hearing which shall include: the decision under appeal; any documentary evidence and a summary of any oral testimony presented at the hearing; the decision of the hearing official, including the reasons therefore and a copy of the notification to the parties concerned of the decision of the hearing official; and that such written record of each hearing shall be preserved for a period of three years plus the current year and shall be available for examination by the parties concerned or their representative at any reasonable time and place during such period.

11. That such written record of each hearing shall be preserved for a period of three years plus the current year and shall be available for examination by the parties concerned or their representative at any reasonable time and place during such period.

F. Reviewing Official A reviewing official shall review and make determinations of eligibility using the criteria outlined in this policy to determine which individual children are eligible for free or reduced price meals. The official should sign, date, and indicate eligibility determination on each application.

G. Notice to Parents To send at the beginning of each school year, and whenever there is a change in eligibility criteria, to the parent or guardian of each child, a letter such as the prototypes in Attachment V or VI, including a form on which to make application for free or reduced price meals, and a parent disclosure letter and consent statement.

H. Applications To advise parents to complete the application and return it or submit the Direct Certification letter received from the NYS Office of Temporary and Disability Assistance to the reviewing official for eligibility determination.

I. Verification of Applications Verify the eligibility of applicant households by November 15 in accordance with program regulations and annually maintain records including: (1) a summary of the verification efforts; (2) the total number of applications on file by October 1; (3) the percentage or number of applications verified; and (4) the total number of children represented on those applications selected for verification. Additional requirements will be detailed in the income verification 2010 memo. Failure to do verification will result in the SFA being ineligible to receive free and reduced price reimbursement.

J. Anonymity and Accountability To establish a procedure to collect money from children who pay for their meals which prevents overt identification, and accounts, at the point of service, for the number of free and reduced price and full price meals served. The procedure(s) adopted will be used in order that no other child in the school will consciously be made aware, by such procedure, of the identity of the children receiving reduced price meals, free meals.

K. Amendments to Policies To submit to the State Education Department any alterations or amendments to the policy including eligibility criteria, applications, public announcements, etc., for approval prior to implementation. Such changes will be effective following approval by your respective regional office as indicated on page 64. Any and all changes in eligibility criteria shall be publicly announced in the same manner used at the beginning of the school year.

L. Records To maintain a file of the following records for three years plus the current year after the end of the fiscal year to which they pertain:

1. All applications and Direct Certification letters returned and documentation of action taken.

2. Records of all appeals and challenges and their disposition.

3. All notifications of eligibility determinations, including benefit denial letters.

4. Records of all verification efforts and resulting eligibility changes.

M. Public Release On or about the beginning of the school year, a public release containing the same information supplied to parents and including both free and reduced price eligibility criteria should be provided to the informational media (local newspaper), the local unemployment office, and any major employers contemplating large layoffs in the areas from which the school draws its attendance. Documentation must be kept on file for three years plus the current year identifying where the public release was sent.

N. Special Assistance - Provisions 1 and 2 (where applicable) For more information about Provision 1 or 2, contact the Child Nutrition Program representative for your area. Provision 1: Biennially, notify parents, distribute and certify applications for free students in schools where at least 80 percent of all enrolled children are eligible for free or reduced price meals. Annually, notify, distribute, and certify applications for all other students enrolled in the school. Maintain accountability and record keeping requirements as mandated by program regulations for this alternate system.

O. Administrative Prerogative In certain circumstances, when households fail to apply for free or reduced price meals, the nutritional needs of students who are obviously at an economic disadvantage may be addressed by local officials.

P. Meal Eligibility for Homeless/Migrant/Runaway Children The United States Department of Agriculture (USDA) has acknowledged that the number of homeless, migrant and runaway children has risen considerably in the last few years, and that parents/guardians who are homeless or migrant often fail to return a free meal application, and these children are often not included in the direct certification process. While administrators can exercise the administrative prerogative option for determining program eligibility, this process is only intended to be exercised on a case-by-case basis and becomes burdensome in areas where there are many homeless/runaway children residing in shelters or migrant status children. USDA has therefore established the following procedures for all Child Nutrition Programs when an application is not submitted by the household or it is not anticipated that an application will be submitted:

Q. Food Distribution Program on Indian Reservation (FDPIR) Public and nonpublic schools participating in the School Lunch or Breakfast Programs with children in attendance originating from either the St. Regis Mohawk Tribe or the Seneca Nations of Indians may accept insertion of a Food Distribution Program on Indian Reservation (FDPIR) case number in lieu of household income, food stamp number, or TANF number.

R. Food Substitutions for Children With Disabilities Federal regulations governing the operation of Child Nutrition Programs and Section 504 of the Rehabilitation Act of 1973 require that children with disabilities be offered the opportunity to participate in all academic and nonacademic activities including the school nutrition programs. To ensure that these children are not denied reasonable access to the programs, the Department of Agriculture's regulations require schools and institutions to make reasonable accommodations, such as providing substitutions in the regular meal patterns, for children who have a disability and whose disability restricts their diet. A student with a disability is defined in 7 4CFR part 15b.3 as one who has "... a physical or mental impairment which substantially limits one or more major life activities..." Major life activities are defined to include functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.

4.4

4.5

4.6

4.7

4.8

4.9

4.10 1. RESOLVED, that the Board of Education accept a donation of $1,125 to Pelham Memorial High School's Bridge Academy Account and that its gratitude be bestowed upon the donors, Estate of Tatiana Ianda and PTA on behalf of Deborah Larkin.

2. RESOLVED, that the Board of Education accept a donation of $600 to be used to purchase a "fire-safe" bulletin board for the halls of Siwanoy School and that its gratitude be bestowed upon PTA on behalf of Siwanoy's Fifth Grade class.

3. WHEREAS, the Pelham Preservation Society has taken an active interest in the restoration of the lobby of Pelham Memorial High School and,

4.11

4.12

4.13

4.14

5.1 1. Leave of Absence/FMLA Leave

2. Appointments

3. Increase in Assignment

5.2 1. Appointment of Teachers for Summer Elementary Program

2. Appointment of Teachers for Freshman Transition Program

3. Appointment of Teachers for Summer A.C.E.S. Program

4. Appointment of Teachers for Student Success Program

5. Appointment of Teachers for PMS Summer Institute Program

6. Edward Ganbaum Summer Hours

7. Athletic Director Supervision

5.3 1. POLICE COVERAGE, SECURITY & SUPERVISION OF ATHLETIC & CO-CURRICULAR SCHOOL SPONSORED EVENTS FOR THE 2010-2011 SCHOOL YEAR

2. Appointments

3. Appointment of Iona College Interns

Motion to Approve Moved by Mr. Eicher, seconded by Mr. Howard.

Vote to Approve (Approved) (Recorded at 00:51:18)

Jul 12, 2010 Special Board of Education Meeting

Full agenda
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Roll Call: 11 members present, 0 members absent, 0 members excused.

1. CALL TO ORDER - 6:30 P.M. - PELHAM MIDDLE SCHOOL CONFERENCE ROOM

Mr. Eicher called the meeting to order at 6:30 p.m. in the Pelham Middle School Conference Room at 28 Franklin Place, Pelham, New York 10803.

2. MOTION TO GO INTO EXECUTIVE SESSION

3. MOTION TO RECESS

4. MOTION TO RECONVENE IN PUBLIC MEETING (BY DISTRICT CLERK) - PMS LIBRARY AT 8:00 P.M.

5. OATHS OF OFFICE

6. ELECTION OF TEMPORARY CHAIRPERSON

7. ELECTION OF PRESIDENT OF BOARD OF EDUCATION

8. PRESIDENT ASSUMES CHAIR

Mr. Eicher took the chair and called for the election of the Vice President of the Board of Education.

8.1 Election of Vice President

9. BOARD ACTION AND DISCUSSION ITEMS

9.1 District Clerk and District Treasurer

9.1.1. RESOLVED, that Stephanie A. Pollock be reappointed District Clerk.

9.1.2. RESOLVED, that Deirdre Guilfoyle be appointed Deputy District Clerk to serve only in the absence or disability of the District Clerk

9.1.3. RESOLVED, that Richard Crompton be reappointed District Treasurer and that he be authorized to sign checks on behalf of the District.

9.1.4. RESOLVED, that Rosemary Matthews be appointed Deputy District Treasurer to serve only in the absence or disability of the District Treasurer.

9.2 School Attorney, Auditor, Physician and Public Information Officer

9.2.1. RESOLVED, that the firm of Keane and Beane, PC serve as Counsel for the District at a yearly retainer of $32,000. Hourly services for non-retainer work will be $210. Negotiation services utilizing senior partners will be $240 per hour; other attorneys will be $210 per hour.

9.2.2. RESOLVED, that the firm of Cullen and Danowski, LLP be appointed as Internal Auditor.

9.2.3. RESOLVED, that Dr. Alain A. LeGuillou be reappointed as School Physician at the yearly rate of $23,860.

9.2.4. RESOLVED, that Angela Iadavaia Cox be reappointed as Public Information Officer.

9.3 Designations and Authorizations

9.3.1. RESOLVED, that the District Treasurer be bonded for $1,500,000.

9.3.2. RESOLVED, that the Surety Bonds* for the following be established:

9.3.3. RESOLVED, that Assistant Superintendent for Business be reappointed as Purchasing Agent.

9.3.4. RESOLVED, that the Superintendent of Schools be appointed Deputy Purchasing Agent.

9.3.5. RESOLVED, that the mileage reimbursement rate for employees will be $0.50.

9.3.6. RESOLVED, that the District's funds be deposited with:

J. P. Morgan Chase Bank of America CLASS TD Bank Capital One Bank

9.3.7. RESOLVED, that The Journal News and The Pelham Weekly be designated as the official newspapers for the District.

9.3.8. RESOLVED, that Tobin & Company Certified Public Accountants, PC be reappointed Claims Auditor at a rate of $85.00 per hour.

9.3.9. RESOLVED, that the Superintendent of Schools be authorized to establish a Petty Cash Fund in accordance with Section 170.2(b) of the Commissioner's Regulations. Specifically, $1,000 to be apportioned to Central Administration and that the Secretary to the Assistant Superintendent for Curriculum, Instruction and Personnel be appointed custodian of the fund.

9.3.10. RESOLVED, that the Superintendent of Schools be authorized to request renewals of Federal, State and other grants, and new Federal, State and other grants with Board notification.

9.3.11. RESOLVED, that the Assistant Superintendent for Curriculum, Instruction and Personnel be authorized to make final determinations regarding student residency status as part of the registration process.

9.3.12. RESOLVED that the Assistant Superintendent for Curriculum, Instruction and Personnel be appointed as Copyright Officer for the 2010-2011 school year.

9.3.13. RESOLVED, that the Assistant Superintendent for Business be appointed Records Retention and Disposition Officer.

9.3.14. RESOLVED that the Assistant Superintendent for Business be appointed Records Management Officer.

9.3.15. RESOLVED, that the District Clerk be reappointed as Records Access Officer (Freedom of Information Officer).

9.3.16. RESOLVED, that the Superintendent of Schools be designated as Records Appeal Officer.

9.3.17. RESOLVED, that the Director of Facilities be designated Emergency Coordinator and that the Assistant Superintendent for Business be designated Alternate Emergency Coordinator.

9.3.18. RESOLVED, that the Director of Facilities be reappointed as District AHERA/SASA designee.

9.3.19. RESOLVED, that the Assistant Superintendent for Pupil Personnel Services and the Director of Guidance Services be appointed Title VII/Title IX Coordinators.

9.3.20. RESOLVED, that the Assistant Superintendent for Curriculum, Instruction and Personnel be appointed Title VI (Civil Rights) Compliance Officer.

9.3.21. RESOLVED, that the Director of Guidance Services, be appointed Homeless Liaison pursuant to the No Child Left Behind Act.

9.3.22. RESOLVED, that the Superintendent of Schools be authorized to approve or disapprove staff vacation days, personal days, professional and visitation days, conferences, and travel as indicated in contractual agreements, Board of Education policy, and as provided for in the budget.

9.3.23. RESOLVED, that in accordance with Section 170.2(1) of the Commissioner's Regulations, the Board of Education of Pelham Union Free School District authorizes the Superintendent to transfer funds between budget categories provided the aggregate of transfers in the affected category to date, including the proposed transfer, does not exceed $25,000. A proposed individual transfer of funds between budget categories in excess of $25,000 or a proposed transfer which when added to previously approved transfers, if any, in such budget category, results in an aggregate of transfer in excess of $25,000 shall be subject to the approval of the Board of Education.

9.3.24. RESOLVED that the District Treasurer be authorized to make payment of wages to all personnel in the school district in accordance with Board approved and/or contracted amounts to make necessary deductions as prescribed by Law and/or agreement and that the Assistant Superintendent for Business be authorized to review all payments of wages.

9.3.25. RESOLVED, that the President of the Board of Education or the Superintendent of Schools be authorized to sign contracts for health services for Pelham students attending non-public schools in neighboring districts.

9.3.26. RESOLVED, that all existing policies, rules, bylaws and directives in force during the 2009-2010 school year are continued in full force and effect during the 2010-2011 school year or until amended, changed or deleted.

9.3.27. RESOLVED that the President, or in his/her absence, the Vice President, be authorized to sign all necessary papers or reports.

9.3.28. RESOLVED, that the Superintendent or his designee be appointed Student Disciplinary Hearing Officer.

9.3.29. RESOLVED, that the Assistant Superintendent for Business be reappointed as Trustee for the State Wide Schools Health Insurance Consortium effective July 1, 2010.

9.3.30. RESOLVED, that Miriam Lovett be reappointed as Transportation Coordinator.

9.3.31. RESOLVED, that monthly cell phone reimbursements of $39.99 shall be allowed to district personnel during the 2010-2011 school year, as listed:

9.3.32. RESOLVED, to Approve Supplemental Defense and Indemnification Resolution

9.3.33. RESOLVED, future Board Meeting dates are set as follows:

9.3.34. RESOLVED, Salary of Payments for 2010-2011 school year in accordance with District Agreements with Employee Groups.

9.3.35. RESOLVED, that the Board of Education authorize the following rates for per diem substitute employees:

9.3.36. RESOLVED that the student regular tuition rate for the 2010-2011 school year for out-of-district residents be set at $14,876 and $49,598 for out-of-district Special Education residents or as indicated by Board of Education policy or contract.

9.3.37. RESOLVED that the Assistant Superintendent for Business be the designee for determining decisions regarding retroactive retirement system memberships.

9.3.38. RESOLVED, that the Assistant Superintendent for Business be appointed the Section 125 (Cafeteria Benefits) Plan Administrator in a Non-Fiduciary Capacity

9.4 RESOLVED, to approve the following financial designations for the 2010-2011 school year:

10. MOTION TO APPROVE COMMITTEE ON SPECIAL EDUCATION (CSE) MEMBERS AND COMMITTEE ON PRESCHOOL SPECIAL EDUCATION (CPSE) MEMBERS

10.1 Appointment of Committee on Special Education

10.2 Appointment of Committee on Preschool Special Education (CPSE)

10.3 Impartial Hearing Officer Identification

10.4 Appointment of a Surrogate Parent

10.5 Motion to Approve Instructional Support Team Chairpeople for the 2010-2011 School Year

10.6 Referrals to The Committee on Special Education

10.7 Motion to Appoint Section 504/Title II ADA Coordinator

10.8 Motion to Approve Appointment Section 504 Committee

11. MOTION TO ADJOURN ORGANIZATIONAL MEETING

1. CALL TO ORDER

2. ADMINISTRATIVE REPORTS AND DISCUSSION ITEMS

3. APPROVAL OF MINUTES

3.1. Motion to Approve Minutes of Special Meeting of June 3, 2010

3.2. Motion to Approve Minutes of Special Meeting of June 14, 2010

3.3. Motion to Approve Minutes of Regular Meeting of June 21, 2010

4. FINANCIAL MOTIONS

4.1. Motion to Accept Financial Report for the Period Ending June 30, 2010

4.2. Motion to Accept Payment of Obligation

4.3. Motion to Approve Free and Reduced Price Meals

4.4. Motion to Approve the Amount to Be Raised By Taxes for the 2010-2011 School Year

4.5. Motion to Accept the Risk Assessment Update Report and the Agreed-Upon-Procedures

4.6. Motion to Accept the Risk Assessment Update Report and the Agreed-Upon-Procedures for Payroll

4.7. Motion to Increase the General Fund Expenditure Budget

4.8. Motion to Approve Agreement for Graphic Design Services

4.9. Motion to Approve Contract for Special Counsel Services in Tax Certiorari Matters to Keane & Beane, PC

Motion to Approve Moved by Mr. Cavanagh, seconded by Mrs. Kiernan.

Vote to Approve (Approved) (Recorded at 00:05:33)

4.10. Motion to Accept Donations

Motion to Approve Moved by Mr. Cavanagh, seconded by Mrs. Kiernan.

Vote to Approve (Approved) (Recorded at 00:23:07)

Mr. Art Scinta and Mrs. Rosemary Hays, representing the Pelham Preservation Society, explained what could be involved in this project.

The Board thanked the Preservation Society. Dennis said Rededication on homecoming weekend - October 2nd.

4.11. Motion to Appoint Teresa Belmont to Provide Physical Therapy Services for the 2010-2011 School Year

Motion to Approve Moved by Mrs. Kiernan, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:23:45)

4.12. Motion to Appoint Paola Sciortino to Provide Occupational Therapy Services for the 2010-2011 School Year

Motion to Approve Moved by Mr. Cavanagh, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:25:51)

4.13. Motion to Award Contract No. 10-1 - Siwanoy Elementary School Seating Area

Motion to Approve Moved by Mr. Cavanagh, seconded by Mrs. Kiernan.

Vote to Approve (Approved) (Recorded at 00:28:50)

4.14. Motion for Disposal of Computer Equipment, Textbooks and Furniture

Motion to Approve Moved by Mrs. Kiernan, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:30:33)

5. ADMINISTRATIVE MOTIONS

5.1. Motion to Approve Schedule A - Certificated Staff

Motion to Approve Moved by Mrs. Kiernan, seconded by Mr. Howard.

Vote to Approve (Approved) (Recorded at 00:34:35)

5.2. Motion to Approve Schedule B - Extra Duty Appointments

Motion to Approve Moved by Dr. Arden, seconded by Mr. Howard.

Vote to Approve (Approved) (Recorded at 00:36:27)

5.3. Motion to Approve Schedule C - Non-Instructional Staff and Teaching Assistants

Motion to Approve Moved by Mrs. Kiernan, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:40:14)

5.4. Motion to Approve Schedule D - Committee on Special Education

Motion to Approve Moved by Mr. Howard, seconded by Dr. Arden.

Vote to Approve (Approved) (Recorded at 00:41:17)

6. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC

hearing none Mr. Eicher

7. NEW BUSINESS

8. ADJOURN

4.3 A. Free Meals and (for Milk Only schools) Free Milk To serve meals at no charge to children from families approved by the SFA and whose income is at or below the income levels for free meals and milk listed on the annual income eligibility guidelines, or to children from food stamp households, Temporary Assistance to Needy Families (TANF) households, households participating in the Food Distribution Program on Indian Reservations (FDPIR) that provide a case number, or households that provide a Direct Certification letter from the NYS Office of Temporary and Disability Assistance.

B. Reduced Price Meals To serve lunch at a reduced price of $.25 or less, and breakfast at a reduced price of $.25 or less, to children from families approved by the SFA whose income is within the range of the annual income eligibility guidelines for reduced price meals.

C. Special Conditions To serve free or reduced price meals to foster children in cases where the court or welfare agency is legally responsible for the child and the annual personal income of the child is not above the income for free or reduced price meals of a one-member family.

D. Non-Discrimination

1. That there will be no physical segregation of, or any other discrimination against, any child because of his/her inability to pay the full price of the meal. The names of children eligible to receive free or reduced price meals shall not be published, posted, or announced in any manner, and there shall be no overt identification of any such children by use of special tokens or tickets, or by any other means. Further assurance is given that children eligible for free or reduced price meals shall not be required to:

2. That in the operation of Child Nutrition Programs, no child shall be discriminated against because of his or her race, gender or sexual orientation, age, color, national origin, or physical or mental handicap.

E. Hearing Procedures To establish and use a fair hearing procedure in cases of appeal by parents of the school's decision on applications and in cases where the school official challenges the correctness of information contained in an application or of the continued eligibility of any child for a free or reduced price meal. During appeal, hearing, and disposition of the case, the child will receive free or reduced price meals.

1. A simple, publicly announced method for making an oral or written request for a hearing;

2. An opportunity to be assisted or represented by an attorney or other person in presenting its appeal;

3. An opportunity to examine, prior to and during the hearing, the documents and records presented to support the decision under appeal;

4. That the hearing shall be held with reasonable promptness and convenience and that adequate notice shall be given as to the time and place of the hearing.

5. An opportunity to present oral or documentary evidence and arguments supporting its position;

6. An opportunity to question or refute any testimony or other evidence and to confront and cross-examine any adverse witnesses;

7. That the hearing shall be conducted and the decision made by a hearing official who did not participate in making the decision under appeal or in any previous conference;

8. That the decision of the hearing official, who may not be the same person as the reviewing and/or the verification official, shall be based on the oral and documentary evidence presented at the hearing and made a part of the hearing record;

9. That the parties concerned and their designated representative shall be notified in writing of the decision of the hearing official;

10. That a written record shall be prepared with respect to each hearing which shall include: the decision under appeal; any documentary evidence and a summary of any oral testimony presented at the hearing; the decision of the hearing official, including the reasons therefore and a copy of the notification to the parties concerned of the decision of the hearing official; and that such written record of each hearing shall be preserved for a period of three years plus the current year and shall be available for examination by the parties concerned or their representative at any reasonable time and place during such period.

11. That such written record of each hearing shall be preserved for a period of three years plus the current year and shall be available for examination by the parties concerned or their representative at any reasonable time and place during such period.

F. Reviewing Official A reviewing official shall review and make determinations of eligibility using the criteria outlined in this policy to determine which individual children are eligible for free or reduced price meals. The official should sign, date, and indicate eligibility determination on each application.

G. Notice to Parents To send at the beginning of each school year, and whenever there is a change in eligibility criteria, to the parent or guardian of each child, a letter such as the prototypes in Attachment V or VI, including a form on which to make application for free or reduced price meals, and a parent disclosure letter and consent statement.

H. Applications To advise parents to complete the application and return it or submit the Direct Certification letter received from the NYS Office of Temporary and Disability Assistance to the reviewing official for eligibility determination.

I. Verification of Applications Verify the eligibility of applicant households by November 15 in accordance with program regulations and annually maintain records including: (1) a summary of the verification efforts; (2) the total number of applications on file by October 1; (3) the percentage or number of applications verified; and (4) the total number of children represented on those applications selected for verification. Additional requirements will be detailed in the income verification 2010 memo. Failure to do verification will result in the SFA being ineligible to receive free and reduced price reimbursement.

J. Anonymity and Accountability To establish a procedure to collect money from children who pay for their meals which prevents overt identification, and accounts, at the point of service, for the number of free and reduced price and full price meals served. The procedure(s) adopted will be used in order that no other child in the school will consciously be made aware, by such procedure, of the identity of the children receiving reduced price meals, free meals.

K. Amendments to Policies To submit to the State Education Department any alterations or amendments to the policy including eligibility criteria, applications, public announcements, etc., for approval prior to implementation. Such changes will be effective following approval by your respective regional office as indicated on page 64. Any and all changes in eligibility criteria shall be publicly announced in the same manner used at the beginning of the school year.

L. Records To maintain a file of the following records for three years plus the current year after the end of the fiscal year to which they pertain:

1. All applications and Direct Certification letters returned and documentation of action taken.

2. Records of all appeals and challenges and their disposition.

3. All notifications of eligibility determinations, including benefit denial letters.

4. Records of all verification efforts and resulting eligibility changes.

M. Public Release On or about the beginning of the school year, a public release containing the same information supplied to parents and including both free and reduced price eligibility criteria should be provided to the informational media (local newspaper), the local unemployment office, and any major employers contemplating large layoffs in the areas from which the school draws its attendance. Documentation must be kept on file for three years plus the current year identifying where the public release was sent.

N. Special Assistance - Provisions 1 and 2 (where applicable) For more information about Provision 1 or 2, contact the Child Nutrition Program representative for your area. Provision 1: Biennially, notify parents, distribute and certify applications for free students in schools where at least 80 percent of all enrolled children are eligible for free or reduced price meals. Annually, notify, distribute, and certify applications for all other students enrolled in the school. Maintain accountability and record keeping requirements as mandated by program regulations for this alternate system.

O. Administrative Prerogative In certain circumstances, when households fail to apply for free or reduced price meals, the nutritional needs of students who are obviously at an economic disadvantage may be addressed by local officials.

P. Meal Eligibility for Homeless/Migrant/Runaway Children The United States Department of Agriculture (USDA) has acknowledged that the number of homeless, migrant and runaway children has risen considerably in the last few years, and that parents/guardians who are homeless or migrant often fail to return a free meal application, and these children are often not included in the direct certification process. While administrators can exercise the administrative prerogative option for determining program eligibility, this process is only intended to be exercised on a case-by-case basis and becomes burdensome in areas where there are many homeless/runaway children residing in shelters or migrant status children. USDA has therefore established the following procedures for all Child Nutrition Programs when an application is not submitted by the household or it is not anticipated that an application will be submitted:

Q. Food Distribution Program on Indian Reservation (FDPIR) Public and nonpublic schools participating in the School Lunch or Breakfast Programs with children in attendance originating from either the St. Regis Mohawk Tribe or the Seneca Nations of Indians may accept insertion of a Food Distribution Program on Indian Reservation (FDPIR) case number in lieu of household income, food stamp number, or TANF number.

R. Food Substitutions for Children With Disabilities Federal regulations governing the operation of Child Nutrition Programs and Section 504 of the Rehabilitation Act of 1973 require that children with disabilities be offered the opportunity to participate in all academic and nonacademic activities including the school nutrition programs. To ensure that these children are not denied reasonable access to the programs, the Department of Agriculture's regulations require schools and institutions to make reasonable accommodations, such as providing substitutions in the regular meal patterns, for children who have a disability and whose disability restricts their diet. A student with a disability is defined in 7 4CFR part 15b.3 as one who has "... a physical or mental impairment which substantially limits one or more major life activities..." Major life activities are defined to include functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.

4.4

4.5

4.6

4.7

4.8

4.9

4.10 1. RESOLVED, that the Board of Education accept a donation of $1,125 to Pelham Memorial High School's Bridge Academy Account and that its gratitude be bestowed upon the donors, Estate of Tatiana Ianda and PTA on behalf of Deborah Larkin.

2. RESOLVED, that the Board of Education accept a donation of $600 to be used to purchase a "fire-safe" bulletin board for the halls of Siwanoy School and that its gratitude be bestowed upon PTA on behalf of Siwanoy's Fifth Grade class.

3. WHEREAS, the Pelham Preservation Society has taken an active interest in the restoration of the lobby of Pelham Memorial High School and,

4.11

4.12

4.13

4.14

5.1 1. Leave of Absence/FMLA Leave

2. Appointments

3. Increase in Assignment

5.2 1. Appointment of Teachers for Summer Elementary Program

2. Appointment of Teachers for Freshman Transition Program

3. Appointment of Teachers for Summer A.C.E.S. Program

4. Appointment of Teachers for Student Success Program

5. Appointment of Teachers for PMS Summer Institute Program

6. Edward Ganbaum Summer Hours

7. Athletic Director Supervision

5.3 1. POLICE COVERAGE, SECURITY & SUPERVISION OF ATHLETIC & CO-CURRICULAR SCHOOL SPONSORED EVENTS FOR THE 2010-2011 SCHOOL YEAR

2. Appointments

3. Appointment of Iona College Interns

Motion to Approve Moved by Mr. Eicher, seconded by Mr. Howard.

Vote to Approve (Approved) (Recorded at 00:51:18)