Video index
Roll call (11 Present, 0 Absent, 0 Excused)
1. CALL TO ORDER - SUPERINTENDENT'S CONFERENCE ROOM - 7:00 P.M.
President Kiernan called the meeting to order at 7:05 p.m. in the Superintendent's Conference Room at 18 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE SESSION
MOTION was made by Ms. O'Leary, seconded by Mrs. Gilland and unanimously carried to go into executive session to discuss matters pertaining to collective negotiations pursuant to Article 14 of the Civil Service Law (Pelham Teachers' Association, matters pertaining to the Employment History of a Particular Person and/or corporation/ the discussion of the record of a particular student and the discussion concerning current litigation Notaro and Drew vs PUFSD.
3. MOTION TO RECESS
MOTION was made by Mrs. Gilland, seconded by Mr. Recca and unanimously carried to recess at 8:02 p.m., at which time the Board would reconvene in a public meeting in PMHS Alumni Hall.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN PMHS ALUMNI HALL - 8:00 P.M.
Motion to Approve to reconvene in a public meeting. Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve to reconvene in a public meeting. (Approved)
5. CALL TO ORDER - 575 COLONIAL AVENUE - ALUMNI HALL - 8:00 P.M.
Mrs. Kiernan called the meeting to order at approximately 8:02 p.m. in Pelham Memorial High School's Alumni Hall and welcomed everyone to the meeting. All stood for the Pledge of Allegiance. Mr. Cavanagh reiterated the executive session motions. Approximately 37 staff and community members attended.
Mrs. Kiernan welcomed everyone back from the break, said that we had several big topics to discuss tonight and recognized the Math Task Force members in the audience.
6. APPROVAL OF MINUTES
6.1. Minutes of Regular Meeting of February 4, 2013
Motion to Approve the following: Moved by Mrs. Smith, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
7. ADMINISTRATIVE AND COMMITTEE REPORTS
7.1. Math Task Force
Mrs. Kiernan introduced Mr. Giarrizzo. Mr. Giarrizzo asked everyone to please hold any questions until the end of his report. He then summarized how the district got to where we are with math; gave background on the Tri-State Consortium and their assessment model and the evaluation process. Mr. Giarrizzo noted that the time line he suggested in his report could easily be incorporated into the district's strategic plan. At the conclusion of his report, Mr. Giarrizzo recognized the task force members in attendance. Mrs. Kiernan thanked Mr. Giarrizzo for his report and opened the floor to the Board for questions and then to the public. Some public comments/questions expressed were: an appreciation for the more collaborative environment around math discussions, spend time on remediation if and before we implement a new program, what characterizes the best program that we want, what is working and what is not working, look at accelerate a change if there is one, 20-minute math lesson videos for parents to access, supplement current program until we decide which way we are going.
7.2. Superintendent's Budget Overview for 2013-2014
Dr. Wilson, Interim Superintendent, brought to the attention of the audience several documents that will be useful as the Board begins discussion of the preliminary budget. He encouraged the community to come to the budget meetings and participate, noting that their input is valued. He then proceeded with his overview of the preliminary budget for the 2013-2014 school year. Mr. Cavanagh said that the discussion on class size is scheduled in the morning portion of Saturday's all-day, line-by-line budget work session.
7.3. Discussion of Proposed School Calendar for 2013-2014
Mr. Giarrizzo briefly went over the proposed calendar for the 2013-2014 school year. The Board decided to publicize the draft proposal to see how the community feels about it.
7.4. Other Administrative and Committee Reports
Ms. Smith said that the Community Engagement Committee has scheduled a coffee on March 15th at the J Cafe (formerly MAD Cafe and encouraged everyone to come for great conversation.
Mr. Cavanagh anounced a reconfiguration of the Turf Field Committee, which will now be more inclusive. Mr. Cavanagh also said that there has been a meeting with the landscape architect, that cost estimates look favorable and that there is a tentative schedule of sending drawings to NYSED in March. The next meeting is scheduled for tomorrow, February 26th.
Dr. Arden commented on the Science Olympiad at which Pelham had a stellar showing. She commended our students and teachers.
Mr. Recca reported that he and Mrs. Gilland had met with Assemblyperson Amy Paulin through the WPSBA and joined a discussion regarding the governor's budget and state aid runs. He said that unfortunately, we should not expect much help regarding our budget.
Dr. Wilson noted that there will be a PMS and PMHS Band Fundraiser on March 12th which will feature Band Director Extradinaire Cam Whitford who is retiring in June. He encouraged everyone to come listen to a great program.
Mr. Recca said that the sectional semi final for girls basketball is at the County Center on Thursday, February 28th at 6:30 pm.
Dr. Wilson also shared the sad news of the passing of noted former school staff member, Patrick Helwig.
8. FINANCIAL REPORTS AND MOTIONS
8.1. Motion to Approve New York Cooperative Bids for the 2012-2013 School Year
Motion to Approve the following: Moved by Mr. Recca, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
8.2. Motion to Award a Bid to Fibertech for Managed Fiber Network
Motion to Approve the following: Moved by Mrs. Gilland, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
8.3. Motion to Approve Amendment of Agreement with Maxim Healthcare Services, Inc.
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.4. Motion to Approve the Memorandum of Agreement Between the Pelham Union Free School District and the Pelham UFSD Building Services Employees Unit
Motion to Approve the following: Moved by Dr. Arden, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
Mr. Rubbo complimented this group for the professional way they came to agreement.
8.5. Motion to Approve Stipulation of Agreement for Employee #69
Motion to Approve 8.5. Motion to Approve Stipulation of Agreement for Employee #69 Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve 8.5. Motion to Approve Stipulation of Agreement for Employee #69 (Approved)
8.6. Motion to Approve the Independent Contractor Service Agreement with Laura Mole
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.7. Motion to Approve Agreement with Frost Valley YMCA
Motion to Approve the following: Moved by Mrs. Smith, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.8. Motion to Accept Donation
Motion to Approve the following: Moved by Dr. Arden, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
9. SUPERINTENDENT'S PERSONNEL RECOMMENDATIONS
9.1. Motion to Approve Schedule A - Certificated Staff
Motion to Approve the following as amended: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following as amended: (Approved)
Item 2 was removed from the motion.
9.2. Motion to Approve Schedule C - Non-Instructional Staff and Teaching Assistants
Motion to Approve the following as corrected (Frank Longo date should be February 8): Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following as corrected (Frank Longo date should be February 8): (Approved)
9.3. Motion to Approve Schedule D - Committee on Special Education (Confidential)
Motion to Approve as follows: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve as follows: (Approved)
9.4. Motion to Approve Schedule E - Salary Reclassification for Professional Staff
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
10. NEW BUSINESS
Dr. Wilson brought to the Board's attention the trip to Florida for the high school softball team. The Board entered into a discussion about how making up two of the school days missed due to Hurricane Sandy would impact this trip. No official action was taken on this subject.
Mr. Rubbo said that any parent considering their school aged children out-of-district for the 2013-2014 school year should be reminded that the transportation application deadline is set by law for April 1st. Please submit your application on time. If you have any questions, please call the business office.
11. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Audience comments noted were: question about our special education costs compared to our peers, unfunded mandates in the legislature that might come as a surprise, can Pelham Education Foundation grants be used for professional development, follow up on last year's presentatio on recycling, raising the rates of usage of school facilities as a source of revenue, will tutition rates for negotiating units be looked at again. Reminder: PEF Exploratorium on March 7th from 5:30- 7:30 p.m.
12. ADJOURN
Mr. Cavanagh called for a motion to adjourn into executive session, seconded by Ms. O'Leary and unanimously approved to discuss the employment history of a particular person and/or corporation and the record of a particular student.
MOTION was made by Dr. Arden, seconded Ms. O'Leary and unanimously carried to recess in a public meeting and immediately adjourn at 12:05 a.m.
Feb 25, 2013 Regular Board of Education Meeting - Featuring: Superintendent's Preliminary 2013-2014 Budget Overview and Math Task Force Report
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Roll call (11 Present, 0 Absent, 0 Excused)
1. CALL TO ORDER - SUPERINTENDENT'S CONFERENCE ROOM - 7:00 P.M.
President Kiernan called the meeting to order at 7:05 p.m. in the Superintendent's Conference Room at 18 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE SESSION
MOTION was made by Ms. O'Leary, seconded by Mrs. Gilland and unanimously carried to go into executive session to discuss matters pertaining to collective negotiations pursuant to Article 14 of the Civil Service Law (Pelham Teachers' Association, matters pertaining to the Employment History of a Particular Person and/or corporation/ the discussion of the record of a particular student and the discussion concerning current litigation Notaro and Drew vs PUFSD.
3. MOTION TO RECESS
MOTION was made by Mrs. Gilland, seconded by Mr. Recca and unanimously carried to recess at 8:02 p.m., at which time the Board would reconvene in a public meeting in PMHS Alumni Hall.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN PMHS ALUMNI HALL - 8:00 P.M.
Motion to Approve to reconvene in a public meeting. Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve to reconvene in a public meeting. (Approved)
5. CALL TO ORDER - 575 COLONIAL AVENUE - ALUMNI HALL - 8:00 P.M.
Mrs. Kiernan called the meeting to order at approximately 8:02 p.m. in Pelham Memorial High School's Alumni Hall and welcomed everyone to the meeting. All stood for the Pledge of Allegiance. Mr. Cavanagh reiterated the executive session motions. Approximately 37 staff and community members attended.
Mrs. Kiernan welcomed everyone back from the break, said that we had several big topics to discuss tonight and recognized the Math Task Force members in the audience.
6. APPROVAL OF MINUTES
6.1. Minutes of Regular Meeting of February 4, 2013
Motion to Approve the following: Moved by Mrs. Smith, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
7. ADMINISTRATIVE AND COMMITTEE REPORTS
7.1. Math Task Force
Mrs. Kiernan introduced Mr. Giarrizzo. Mr. Giarrizzo asked everyone to please hold any questions until the end of his report. He then summarized how the district got to where we are with math; gave background on the Tri-State Consortium and their assessment model and the evaluation process. Mr. Giarrizzo noted that the time line he suggested in his report could easily be incorporated into the district's strategic plan. At the conclusion of his report, Mr. Giarrizzo recognized the task force members in attendance. Mrs. Kiernan thanked Mr. Giarrizzo for his report and opened the floor to the Board for questions and then to the public. Some public comments/questions expressed were: an appreciation for the more collaborative environment around math discussions, spend time on remediation if and before we implement a new program, what characterizes the best program that we want, what is working and what is not working, look at accelerate a change if there is one, 20-minute math lesson videos for parents to access, supplement current program until we decide which way we are going.
7.2. Superintendent's Budget Overview for 2013-2014
Dr. Wilson, Interim Superintendent, brought to the attention of the audience several documents that will be useful as the Board begins discussion of the preliminary budget. He encouraged the community to come to the budget meetings and participate, noting that their input is valued. He then proceeded with his overview of the preliminary budget for the 2013-2014 school year. Mr. Cavanagh said that the discussion on class size is scheduled in the morning portion of Saturday's all-day, line-by-line budget work session.
7.3. Discussion of Proposed School Calendar for 2013-2014
Mr. Giarrizzo briefly went over the proposed calendar for the 2013-2014 school year. The Board decided to publicize the draft proposal to see how the community feels about it.
7.4. Other Administrative and Committee Reports
Ms. Smith said that the Community Engagement Committee has scheduled a coffee on March 15th at the J Cafe (formerly MAD Cafe and encouraged everyone to come for great conversation.
Mr. Cavanagh anounced a reconfiguration of the Turf Field Committee, which will now be more inclusive. Mr. Cavanagh also said that there has been a meeting with the landscape architect, that cost estimates look favorable and that there is a tentative schedule of sending drawings to NYSED in March. The next meeting is scheduled for tomorrow, February 26th.
Dr. Arden commented on the Science Olympiad at which Pelham had a stellar showing. She commended our students and teachers.
Mr. Recca reported that he and Mrs. Gilland had met with Assemblyperson Amy Paulin through the WPSBA and joined a discussion regarding the governor's budget and state aid runs. He said that unfortunately, we should not expect much help regarding our budget.
Dr. Wilson noted that there will be a PMS and PMHS Band Fundraiser on March 12th which will feature Band Director Extradinaire Cam Whitford who is retiring in June. He encouraged everyone to come listen to a great program.
Mr. Recca said that the sectional semi final for girls basketball is at the County Center on Thursday, February 28th at 6:30 pm.
Dr. Wilson also shared the sad news of the passing of noted former school staff member, Patrick Helwig.
8. FINANCIAL REPORTS AND MOTIONS
8.1. Motion to Approve New York Cooperative Bids for the 2012-2013 School Year
Motion to Approve the following: Moved by Mr. Recca, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
8.2. Motion to Award a Bid to Fibertech for Managed Fiber Network
Motion to Approve the following: Moved by Mrs. Gilland, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
8.3. Motion to Approve Amendment of Agreement with Maxim Healthcare Services, Inc.
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.4. Motion to Approve the Memorandum of Agreement Between the Pelham Union Free School District and the Pelham UFSD Building Services Employees Unit
Motion to Approve the following: Moved by Dr. Arden, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
Mr. Rubbo complimented this group for the professional way they came to agreement.
8.5. Motion to Approve Stipulation of Agreement for Employee #69
Motion to Approve 8.5. Motion to Approve Stipulation of Agreement for Employee #69 Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve 8.5. Motion to Approve Stipulation of Agreement for Employee #69 (Approved)
8.6. Motion to Approve the Independent Contractor Service Agreement with Laura Mole
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.7. Motion to Approve Agreement with Frost Valley YMCA
Motion to Approve the following: Moved by Mrs. Smith, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.8. Motion to Accept Donation
Motion to Approve the following: Moved by Dr. Arden, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
9. SUPERINTENDENT'S PERSONNEL RECOMMENDATIONS
9.1. Motion to Approve Schedule A - Certificated Staff
Motion to Approve the following as amended: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following as amended: (Approved)
Item 2 was removed from the motion.
9.2. Motion to Approve Schedule C - Non-Instructional Staff and Teaching Assistants
Motion to Approve the following as corrected (Frank Longo date should be February 8): Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following as corrected (Frank Longo date should be February 8): (Approved)
9.3. Motion to Approve Schedule D - Committee on Special Education (Confidential)
Motion to Approve as follows: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve as follows: (Approved)
9.4. Motion to Approve Schedule E - Salary Reclassification for Professional Staff
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
10. NEW BUSINESS
Dr. Wilson brought to the Board's attention the trip to Florida for the high school softball team. The Board entered into a discussion about how making up two of the school days missed due to Hurricane Sandy would impact this trip. No official action was taken on this subject.
Mr. Rubbo said that any parent considering their school aged children out-of-district for the 2013-2014 school year should be reminded that the transportation application deadline is set by law for April 1st. Please submit your application on time. If you have any questions, please call the business office.
11. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Audience comments noted were: question about our special education costs compared to our peers, unfunded mandates in the legislature that might come as a surprise, can Pelham Education Foundation grants be used for professional development, follow up on last year's presentatio on recycling, raising the rates of usage of school facilities as a source of revenue, will tutition rates for negotiating units be looked at again. Reminder: PEF Exploratorium on March 7th from 5:30- 7:30 p.m.
12. ADJOURN
Mr. Cavanagh called for a motion to adjourn into executive session, seconded by Ms. O'Leary and unanimously approved to discuss the employment history of a particular person and/or corporation and the record of a particular student.
MOTION was made by Dr. Arden, seconded Ms. O'Leary and unanimously carried to recess in a public meeting and immediately adjourn at 12:05 a.m.
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