Video index
Roll call (11 Present, 0 Absent, 0 Excused)
1. CALL TO ORDER - SUPERINTENDENT'S CONFERENCE ROOM - 7:00 P.M.
President Kiernan called the meeting to order at 7:02 p.m. in the Superintendent's Conference Room at 18 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE SESSION
MOTION was made by Mrs. Gilland, seconded by Mr. Recca and unanimously carried to go into executive session to discuss matters pertaining to the employment history of a particular person and/or corporation and the record of a particular student.
3. MOTION TO RECESS
MOTION was made by Ms. O'Leary, seconded by Mr. Cavanagh and unanimously carried to recess at 7:50 p.m., at which time the Board would reconvene in a public meeting in PMHS Alumni Hall.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN PMHS ALUMNI HALL - 8:00 P.M.
Motion to Approve to reconvene in a public meeting. Moved by Mrs. Smith, seconded by Ms. O'Leary.
Vote to Approve to reconvene in a public meeting. (Approved)
5. CALL TO ORDER - 575 COLONIAL AVENUE - ALUMNI HALL - 8:00 P.M.
Mrs. Kiernan called the meeting to order at 8:02 p.m. in Pelham Memorial High School's Alumni Hall and welcomed everyone to the meeting. All stood for the Pledge of Allegiance. Dr. Arden reiterated the executive session motions. Approximately 16 staff and community members attended.
6. APPROVAL OF MINUTES
6.1. Minutes of Regular Meeting of February 25, 2013
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
7. ADMINISTRATIVE AND COMMITTEE REPORTS
7.1. Budget Discussion
Budget Presentation 3.11.13 revised
Mrs. Kiernan introduced Mr. Rubbo, Assistant Superintendent for Business, to continue the Board's discussion of the proposed budget for the 2013-2014 school year.
Mr. Rubbo's PowerPoint presentation covered: a review of the preliminary budget that was presented on March 2, 2013, a review of identified changes to revenue budget and effects on allowable tax cap levy, a review of identified and proposed changes to the expense budget, a review of other considerations potentially affecting the budget; a follow up on items from the March 2, 2013 budget workshop and some budget trends of which the Board should be cognizant.
Mr. Rubbo fielded questions from the Board all through his presentation. Mrs. Gilland asked for an accounting of our reserve funds from Mr. Rubbo. He said he will ask the Finance Committee to meet on this topic.
Dr. Wilson asked the Board Members if they had any questions from the principals on the budget code lines. Mrs. Clark gave the Board numerous examples of the items that she purchases from each of the codes in question.
Mr. Cavanagh extended his thanks (and also from the Board) to the teachers who extended their day on Friday to accommodate the high school students as they participated in their Olympics program which went past regular school hours due to a delayed start because of the snow storm.
Ms. Sabia responded questions about the number of students on junior varsity ice hockey. The Board requested more information for a future meeting.
Mrs. Matthews spoke about the duties of our school psychologists, educational evaluator position, counseling activities and the role of the student assistance counselor.
The Board asked for more specifics on the student assistance counselor, educational evaluator, budgeting revenue, possible junior varsity ice hockey team, and other possible adjustments. Mr. Rubbo suggested that the Finance Committee meet soon.
7.2. Administrative and Committee Reports
Dr. Arden reported that the Policy Committee met just this evening and that as soon as several edits are made, district policies will be posted on the web site.
Ms. Smith announced the next community coffee would be held on March 15th at the J Cafe at 9:30 am. She hoped that people would come.
7.3. Resolution Approving the 2013 Proposed Bylaws Amendment for the Westchester Putnam School Boards Association
Motion to Table the following: Moved by Mr. Recca, seconded by Ms. O'Leary.
Vote to Table the following: (Approved)
8. FINANCIAL REPORTS AND MOTIONS
8.1. Motion to Accept Treasurer's Report for Period Ending January 31, 2013
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.2. Motion to Authorize The Pelham Union Free School District To Execute The School Affidavit and Liability/Publicity Release With Ahold Return to School Sweepstakes (General Mills Box Top Program)
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
9. NEW BUSINESS
Mr. Cavanagh reminded everyone that we will be hearing the report from the security study consultant next week and from the turf fields architect on April 1st. He also requested alternate recognition of students and teachers at the Board meetings. Reminders were also noted for the high school/middle school band fundraising concert on March 12th and the April 1st transportation deadline for any parent who is considering sending their child to a non-public school outside of the district for the coming year.
10. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Public comments were taken earlier in the meeting.
11. ADJOURN
Motion to Approve to adjourn the meeting at approximately 10:52 p.m. Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve to adjourn the meeting at approximately 10:52 p.m. (Approved)
Mar 11, 2013 Regular Board of Education Meeting - Featuring: Discussion of Proposed 2013-2014 Budget
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Roll call (11 Present, 0 Absent, 0 Excused)
1. CALL TO ORDER - SUPERINTENDENT'S CONFERENCE ROOM - 7:00 P.M.
President Kiernan called the meeting to order at 7:02 p.m. in the Superintendent's Conference Room at 18 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE SESSION
MOTION was made by Mrs. Gilland, seconded by Mr. Recca and unanimously carried to go into executive session to discuss matters pertaining to the employment history of a particular person and/or corporation and the record of a particular student.
3. MOTION TO RECESS
MOTION was made by Ms. O'Leary, seconded by Mr. Cavanagh and unanimously carried to recess at 7:50 p.m., at which time the Board would reconvene in a public meeting in PMHS Alumni Hall.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN PMHS ALUMNI HALL - 8:00 P.M.
Motion to Approve to reconvene in a public meeting. Moved by Mrs. Smith, seconded by Ms. O'Leary.
Vote to Approve to reconvene in a public meeting. (Approved)
5. CALL TO ORDER - 575 COLONIAL AVENUE - ALUMNI HALL - 8:00 P.M.
Mrs. Kiernan called the meeting to order at 8:02 p.m. in Pelham Memorial High School's Alumni Hall and welcomed everyone to the meeting. All stood for the Pledge of Allegiance. Dr. Arden reiterated the executive session motions. Approximately 16 staff and community members attended.
6. APPROVAL OF MINUTES
6.1. Minutes of Regular Meeting of February 25, 2013
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
7. ADMINISTRATIVE AND COMMITTEE REPORTS
7.1. Budget Discussion
Budget Presentation 3.11.13 revised
Mrs. Kiernan introduced Mr. Rubbo, Assistant Superintendent for Business, to continue the Board's discussion of the proposed budget for the 2013-2014 school year.
Mr. Rubbo's PowerPoint presentation covered: a review of the preliminary budget that was presented on March 2, 2013, a review of identified changes to revenue budget and effects on allowable tax cap levy, a review of identified and proposed changes to the expense budget, a review of other considerations potentially affecting the budget; a follow up on items from the March 2, 2013 budget workshop and some budget trends of which the Board should be cognizant.
Mr. Rubbo fielded questions from the Board all through his presentation. Mrs. Gilland asked for an accounting of our reserve funds from Mr. Rubbo. He said he will ask the Finance Committee to meet on this topic.
Dr. Wilson asked the Board Members if they had any questions from the principals on the budget code lines. Mrs. Clark gave the Board numerous examples of the items that she purchases from each of the codes in question.
Mr. Cavanagh extended his thanks (and also from the Board) to the teachers who extended their day on Friday to accommodate the high school students as they participated in their Olympics program which went past regular school hours due to a delayed start because of the snow storm.
Ms. Sabia responded questions about the number of students on junior varsity ice hockey. The Board requested more information for a future meeting.
Mrs. Matthews spoke about the duties of our school psychologists, educational evaluator position, counseling activities and the role of the student assistance counselor.
The Board asked for more specifics on the student assistance counselor, educational evaluator, budgeting revenue, possible junior varsity ice hockey team, and other possible adjustments. Mr. Rubbo suggested that the Finance Committee meet soon.
7.2. Administrative and Committee Reports
Dr. Arden reported that the Policy Committee met just this evening and that as soon as several edits are made, district policies will be posted on the web site.
Ms. Smith announced the next community coffee would be held on March 15th at the J Cafe at 9:30 am. She hoped that people would come.
7.3. Resolution Approving the 2013 Proposed Bylaws Amendment for the Westchester Putnam School Boards Association
Motion to Table the following: Moved by Mr. Recca, seconded by Ms. O'Leary.
Vote to Table the following: (Approved)
8. FINANCIAL REPORTS AND MOTIONS
8.1. Motion to Accept Treasurer's Report for Period Ending January 31, 2013
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.2. Motion to Authorize The Pelham Union Free School District To Execute The School Affidavit and Liability/Publicity Release With Ahold Return to School Sweepstakes (General Mills Box Top Program)
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Dr. Arden.
Vote to Approve the following: (Approved)
9. NEW BUSINESS
Mr. Cavanagh reminded everyone that we will be hearing the report from the security study consultant next week and from the turf fields architect on April 1st. He also requested alternate recognition of students and teachers at the Board meetings. Reminders were also noted for the high school/middle school band fundraising concert on March 12th and the April 1st transportation deadline for any parent who is considering sending their child to a non-public school outside of the district for the coming year.
10. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Public comments were taken earlier in the meeting.
11. ADJOURN
Motion to Approve to adjourn the meeting at approximately 10:52 p.m. Moved by Mrs. Kiernan, seconded by Ms. O'Leary.
Vote to Approve to adjourn the meeting at approximately 10:52 p.m. (Approved)
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