Video index
Roll Call: 11 members present, 0 members absent, 0 members excused.
1. CALL TO ORDER - SUPERINTENDENT'S CONFERENCE ROOM - 6:30 P.M.
President Kiernan called the meeting to order at 6:40 p.m. in the Superintendent's Conference Room at 18 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE SESSION
Motion was made by Mrs. Gilland, seconded by Ms. Smith, and unanimously carried to go into executive session to discuss matters pertaining to pending litigation (tax certioraris) and the employment history of a particular person and/or corporation.
3. MOTION TO RECESS
MOTION was made by Mr. Recca, seconded by Mrs. Gilland and unanimously carried to recess at 8:10 p.m., at which time the Board would reconvene in a public meeting in PMHS Alumni Hall.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN PMHS ALUMNI HALL
Motion to Approve to reconvene in a public meeting. Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve to reconvene in a public meeting. (Approved)
5. CALL TO ORDER - 575 COLONIAL AVENUE - ALUMNI HALL - 8:00 PM
Mrs. Kiernan called the meeting to order at 8:12 p.m. in Pelham Memorial High School's Alumni Hall and welcomed everyone to the meeting. All stood for the Pledge of Allegiance. Dr. Arden reierated the executive session motions. Approximately 26 staff and community members attended. Mrs. Kiernan said that she hoped everyone had enjoyed the break and that it was now time to get back to work.
6. APPROVAL OF MINUTES
6.1 Minutes of Regular Meeting of March 18, 2013
Motion to Approve the following: Moved by Mrs. Gilland, seconded by Mrs. Smith.
Vote to Approve the following: (Approved)
7. ADMINISTRATIVE AND COMMITTEE REPORTS
7.1 Student Recognition
Dr. Wilson annouced that the PMHS Girls' Basketball team were in attendance tonight so that the team and coach could be recognized by the Board. Ms. Sabia, Athletic Director, introduced the students and Coach Pitrulle. Coach Pitrulle had high praise for his team and the players responded in kind for their coach.
7.2 Report on Turf Field Planning and Design
Glover Field Rendering 040113
Mr. Cavanagh introduced Scott Hughes, of
HMH Site and Sports Design, the firm that the Friends of Pelham Sports has engaged to work on the artificial turf field installation at Glover Field. Mr. Hughes brought samples of the artificial turf, spoke about the bid process for the project, and explained the design. He entertained and fielded questions from the Board.
Dr. Wilson reminded everyone that Mr. Hughes was familiar with Pelham's fields as he was involved with the revitlization of Glover and Franklin fields some years ago. Mrs. Kiernan called for questions from the public on this topic and hearing none, moved forward on the agenda.
7.3 Policy Committee - First Readings of the Following:
Policy Committee
Dr. Arden presented several policies for a first reading by the Board. Board members made suggested edits that would be incorporated and subsequently presented for a second reading.
7.3.1. 5110 Budget Planning and Development
7.3.2. 5120 School District Budget Hearing
7.3.3. 5130 Budget Adoption
7.3.4. 5150 Contingency Budget
7.3.5. 5410 Purchasing
7.3.6. 5640 Smoking/Tobacco Use
7.3.7. 5672 Information Security Breach and Notification
7.3.8. 6190 Identification Badges
7.4 Additional Administrative and Committee Reports
Community Engagement Committee
Ms. Smith announced that several more school board "Coffee and Conversation" meetings have been scheduled, as follows:
Saturday, April 6th at 10:30 a.m. at the Pelham Public Library
Thursday, May 9th at 9:30 a.m. at the Bakery at Four Corners
Wednesday, June 12th at 9:30 a.m. at J. Cafe
Dr. Wlson shared that he recently attended the science research dinner at which our high school students' achievements, along with others from around the county, were celebrated.
7.5 Continued Discussion of 2013-2014 Proposed Budget
4.1.13 public session budget presentation_2
Mr. Rubbo came before the Board to continue the discussion on the proposed 2013-201 school budget. He presented a overview of the budget as it stands as of April 1st, and then went through individual budget code lines to speak about transportation, technology and some pending budget modifications. Additional revenues were discussed. The Board agree to: add revenue by including money for
an additional tuition-paying student to attend one of Pelham’s special needs programs next year; announcing that new state aid runs showed an increase of
$169,910; reinstate a psychologist and add a special education teacher to support
a therapeutic support class in the Middle School for students with special needs; fund additional games for large modified teams that were divided into two teams but not for other modified or junior varsity teams; add $4,000 for a part time strength and conditioning coach; and added a second day for the student assistance counselor who works with PMHS students on substance abuse prevention will also be funded (a cost previously
paid for by a grant).
The need for a third day will be explored with the high school administration.
The Board thanked Mr. Rubbo for his presentation.
Mrs. Kiernan called for questions from the public. Topics commented on consisted of: support for adding the third day of student assistance counselor; loss of some honors courses in the high school because we are adding advanced placement courses; purchasing food for our cafeterias from different vendors. A proper study on the subject of honors/advanced placement was requested.
8. FINANCIAL REPORTS AND MOTIONS
8.1 Motion to Authorize the Pelham Union Free School District to Enter into Special Education Agreement with Ketchum-Grande Memorial School/The Charlton School for the 2012-2013 School Year
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.2 Motion to Accept Donations
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Smith.
Vote to Approve the following: (Approved)
9. SUPERINTENDENT'S PERSONNEL RECOMMENDATIONS
9.1 Motion to Approve Schedule A - Certificated Staff
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
9.2 Motion to Approve Schedule D - Committee on Special Education (Confidential)
Motion to Approve the following: Moved by Mrs. Smith, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
10. NEW BUSINESS
Ms. O'Leary reminded everyone that Autism Awareness Day is tomorrow, Tuesday, April 2. Mrs. Kiernan invited all to the Sock and Buskin presentation of "The Tevye Musical" this coming Friday, Saturday and Sunday.
Mr. Rubbo reported that Siwanoy School suffered a repair to a standpipe that would cost approximately $15,000. He said that because all of our buildings are older, inspections will be made on all of our standpipes t make sure that they are up to code.
11. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Opportunities for public comment were taken earlier in the meeting.
12. ANTICIPATED MOTION TO GO INTO EXECUTIVE SESSION
MOTION was made by Ms. O'Leary, seconded by Mr. Recca, and unanimously carried to go into executive session at approximately 10:59 p.m. to discuss matters pertaining to the employment history of a particular person and/or corporation.
13. MOTION TO RECESS TO RECONVENE IN PUBLIC MEETING
MOTION was made by Ms. Gilland, seconded by Mr. Cavanagh and unanimously carried at approximately 12:03 a.m. to recess to reconvene in a public meeting and subsequently adjourn.
Apr 01, 2013 Regular Board of Education Meeting - Featuring: Report of Turf Field Planning and Design; Discussion of Proposed 2013-2014 Budget
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Roll Call: 11 members present, 0 members absent, 0 members excused.
1. CALL TO ORDER - SUPERINTENDENT'S CONFERENCE ROOM - 6:30 P.M.
President Kiernan called the meeting to order at 6:40 p.m. in the Superintendent's Conference Room at 18 Franklin Place, Pelham, New York 10803.
2. MOTION TO GO INTO EXECUTIVE SESSION
Motion was made by Mrs. Gilland, seconded by Ms. Smith, and unanimously carried to go into executive session to discuss matters pertaining to pending litigation (tax certioraris) and the employment history of a particular person and/or corporation.
3. MOTION TO RECESS
MOTION was made by Mr. Recca, seconded by Mrs. Gilland and unanimously carried to recess at 8:10 p.m., at which time the Board would reconvene in a public meeting in PMHS Alumni Hall.
4. MOTION TO RECONVENE IN PUBLIC MEETING IN PMHS ALUMNI HALL
Motion to Approve to reconvene in a public meeting. Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve to reconvene in a public meeting. (Approved)
5. CALL TO ORDER - 575 COLONIAL AVENUE - ALUMNI HALL - 8:00 PM
Mrs. Kiernan called the meeting to order at 8:12 p.m. in Pelham Memorial High School's Alumni Hall and welcomed everyone to the meeting. All stood for the Pledge of Allegiance. Dr. Arden reierated the executive session motions. Approximately 26 staff and community members attended. Mrs. Kiernan said that she hoped everyone had enjoyed the break and that it was now time to get back to work.
6. APPROVAL OF MINUTES
6.1 Minutes of Regular Meeting of March 18, 2013
Motion to Approve the following: Moved by Mrs. Gilland, seconded by Mrs. Smith.
Vote to Approve the following: (Approved)
7. ADMINISTRATIVE AND COMMITTEE REPORTS
7.1 Student Recognition
Dr. Wilson annouced that the PMHS Girls' Basketball team were in attendance tonight so that the team and coach could be recognized by the Board. Ms. Sabia, Athletic Director, introduced the students and Coach Pitrulle. Coach Pitrulle had high praise for his team and the players responded in kind for their coach.
7.2 Report on Turf Field Planning and Design
Glover Field Rendering 040113
Mr. Cavanagh introduced Scott Hughes, of
HMH Site and Sports Design, the firm that the Friends of Pelham Sports has engaged to work on the artificial turf field installation at Glover Field. Mr. Hughes brought samples of the artificial turf, spoke about the bid process for the project, and explained the design. He entertained and fielded questions from the Board.
Dr. Wilson reminded everyone that Mr. Hughes was familiar with Pelham's fields as he was involved with the revitlization of Glover and Franklin fields some years ago. Mrs. Kiernan called for questions from the public on this topic and hearing none, moved forward on the agenda.
7.3 Policy Committee - First Readings of the Following:
Policy Committee
Dr. Arden presented several policies for a first reading by the Board. Board members made suggested edits that would be incorporated and subsequently presented for a second reading.
7.3.1. 5110 Budget Planning and Development
7.3.2. 5120 School District Budget Hearing
7.3.3. 5130 Budget Adoption
7.3.4. 5150 Contingency Budget
7.3.5. 5410 Purchasing
7.3.6. 5640 Smoking/Tobacco Use
7.3.7. 5672 Information Security Breach and Notification
7.3.8. 6190 Identification Badges
7.4 Additional Administrative and Committee Reports
Community Engagement Committee
Ms. Smith announced that several more school board "Coffee and Conversation" meetings have been scheduled, as follows:
Saturday, April 6th at 10:30 a.m. at the Pelham Public Library
Thursday, May 9th at 9:30 a.m. at the Bakery at Four Corners
Wednesday, June 12th at 9:30 a.m. at J. Cafe
Dr. Wlson shared that he recently attended the science research dinner at which our high school students' achievements, along with others from around the county, were celebrated.
7.5 Continued Discussion of 2013-2014 Proposed Budget
4.1.13 public session budget presentation_2
Mr. Rubbo came before the Board to continue the discussion on the proposed 2013-201 school budget. He presented a overview of the budget as it stands as of April 1st, and then went through individual budget code lines to speak about transportation, technology and some pending budget modifications. Additional revenues were discussed. The Board agree to: add revenue by including money for
an additional tuition-paying student to attend one of Pelham’s special needs programs next year; announcing that new state aid runs showed an increase of
$169,910; reinstate a psychologist and add a special education teacher to support
a therapeutic support class in the Middle School for students with special needs; fund additional games for large modified teams that were divided into two teams but not for other modified or junior varsity teams; add $4,000 for a part time strength and conditioning coach; and added a second day for the student assistance counselor who works with PMHS students on substance abuse prevention will also be funded (a cost previously
paid for by a grant).
The need for a third day will be explored with the high school administration.
The Board thanked Mr. Rubbo for his presentation.
Mrs. Kiernan called for questions from the public. Topics commented on consisted of: support for adding the third day of student assistance counselor; loss of some honors courses in the high school because we are adding advanced placement courses; purchasing food for our cafeterias from different vendors. A proper study on the subject of honors/advanced placement was requested.
8. FINANCIAL REPORTS AND MOTIONS
8.1 Motion to Authorize the Pelham Union Free School District to Enter into Special Education Agreement with Ketchum-Grande Memorial School/The Charlton School for the 2012-2013 School Year
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
8.2 Motion to Accept Donations
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Smith.
Vote to Approve the following: (Approved)
9. SUPERINTENDENT'S PERSONNEL RECOMMENDATIONS
9.1 Motion to Approve Schedule A - Certificated Staff
Motion to Approve the following: Moved by Ms. O'Leary, seconded by Mrs. Gilland.
Vote to Approve the following: (Approved)
9.2 Motion to Approve Schedule D - Committee on Special Education (Confidential)
Motion to Approve the following: Moved by Mrs. Smith, seconded by Ms. O'Leary.
Vote to Approve the following: (Approved)
10. NEW BUSINESS
Ms. O'Leary reminded everyone that Autism Awareness Day is tomorrow, Tuesday, April 2. Mrs. Kiernan invited all to the Sock and Buskin presentation of "The Tevye Musical" this coming Friday, Saturday and Sunday.
Mr. Rubbo reported that Siwanoy School suffered a repair to a standpipe that would cost approximately $15,000. He said that because all of our buildings are older, inspections will be made on all of our standpipes t make sure that they are up to code.
11. COMMUNICATIONS AND COMMENTS FROM THE PUBLIC
Opportunities for public comment were taken earlier in the meeting.
12. ANTICIPATED MOTION TO GO INTO EXECUTIVE SESSION
MOTION was made by Ms. O'Leary, seconded by Mr. Recca, and unanimously carried to go into executive session at approximately 10:59 p.m. to discuss matters pertaining to the employment history of a particular person and/or corporation.
13. MOTION TO RECESS TO RECONVENE IN PUBLIC MEETING
MOTION was made by Ms. Gilland, seconded by Mr. Cavanagh and unanimously carried at approximately 12:03 a.m. to recess to reconvene in a public meeting and subsequently adjourn.
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